Senior Executive Assistant, CTO at 1Password
United States
$106k - $184k
<p><em><strong>1Password is growing faster than ever. </strong>We’ve surpassed $400M in ARR and we’re continuing to accelerate, earning a spot on the Forbes Cloud 100 for four years in a row and teaming up with iconic partners like Oracle Red Bull Racing and the Utah Mammoth.</em></p><p></p><p><strong>About 1Password</strong></p><p><em>At 1Password, we’re building the foundation for a safe, productive digital future. Our mission is to unleash employee productivity without compromising security by ensuring every identity is authentic, every application sign-in is secure, and every device is trusted. We innovated the market-leading enterprise password manager and pioneered Extended Access Management, a new cybersecurity category built for the way people and AI agents work today. As one of the most loved brands in cybersecurity, we take a human-centric approach in everything from product strategy to user experience. Over 180,000 businesses, from Fortune 100 leaders to the world’s most innovative AI companies, trust 1Password to help their teams securely adopt the SaaS and AI tools they need to do their best work.</em></p><p></p><p><em>If you're excited about the opportunity to contribute to the digital safety of millions, to work alongside a team of curious, driven individuals, and to solve hard problems in a fast-paced, dynamic environment, then we want to hear from you. Come join us and help shape a safer, simpler digital future.</em></p><p></p><p>Reporting to the Chief Technology Officer, the Executive Assistant is primarily responsible for the organization and prioritization of the CTO’s time and will serve as a liaison between internal and external partners, executive leadership, and key stakeholders. <br/></p><p></p><p>The successful candidate understands the complexities of a fast-moving, highly technical organization and brings a holistic perspective to coordinating and prioritizing work in alignment with business and engineering needs. <br/></p><p></p><p>This position requires an experienced, intellectually curious, and strategically minded professional with meticulous attention to detail, sound judgment, and strong follow-through.<br/><br/><strong>What to expect: </strong><br/></p><p></p><p><strong>Key Outcomes for this Role:</strong></p><ul><li><p>Through clear, concise, and proactive communication, ensure the CTO is aligned and focused on the highest-impact priorities.</p></li><li><p>Provide strategic and operational support to the CTO, helping coordinate complex initiatives and ensure alignment across engineering, product, and business partners.</p></li><li><p>Partner with the CTO to proactively identify trade-offs, decision points, and escalation paths, helping ensure focus on the highest-leverage technical and organizational priorities.</p></li><li><p>Establish a strong balance of approachability and professionalism, enabling effective communication and trust at all levels.</p></li><li><p>Collaborate closely with the Engineering Operations team to reinforce operating rhythms, leadership norms, and mechanisms that drive clarity, accountability, and execution across the Technology organization.</p></li></ul><p><strong>Calendar, email, travel arrangements and time management</strong></p><ul><li><p>Align closely with the CTO on priorities and working preferences, ensuring time is managed effectively to focus on the highest priority initiatives.</p></li><li><p>Ensure the CTO is in close coordination with members of the executive and technology leadership teams by understanding cross-functional priorities and synthesizing those needs across calendars, planning cycles, and the broader corporate calendar.</p></li><li><p>Organize and optimize the CTO’s Google Calendar to create a structured, intentional operating rhythm that enables maximum effectiveness.</p></li><li><p>Assemble appropriate materials to prepare the CTO for meetings, including briefings for executive, board, investor, customer, and internal technology reviews. Ensure agendas are clearly documented, action items are tracked, and follow-ups are completed.</p></li><li><p>Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings.</p></li></ul><p><strong>Organizational Awareness and Relationship Development</strong></p><ul><li><p>Develop strong, professional relationships with customers, partners, board members, their assistants, and employees across the organization.</p></li><li><p>Maintain a strong awareness of the pulse of the organization, including an informed understanding of the Technology organization’s structure, core technical domains, and the roles and responsibilities of its leaders, in order to anticipate needs, surface risks, and support effective decision-making for the CTO.</p></li></ul><p></p><h2><strong>What we're looking for:</strong><br/></h2><p></p><p><strong>Experience & Environment</strong></p><ul><li><p>8+ years of recent, full-time administrative or executive support experience, reporting to senior executives, including C-level or equivalent leaders.</p></li><li><p>Experience supporting executives in fast-paced environments, preferably within technology, product, or engineering organizations.</p></li><li><p>Experience working within a technology organization with sufficient technical depth to understand core technical domains, organizational structure, and the roles and responsibilities of engineering and technology leaders.</p></li></ul><p><strong>Executive Partnership & Judgment</strong></p><ul><li><p>Comfortable managing highly complex calendars and priorities for senior executives, with strong judgment around time, focus, and trade-offs.</p></li><li><p>Independent and self-directed, able to work with minimal direction and exercise sound judgment when making time-sensitive decisions.</p></li><li><p>Highly trustworthy, with impeccable discretion and experience handling sensitive company, customer, and personal information.</p></li></ul><p><strong>Organization, Execution & Problem Solving</strong></p><ul><li><p>Highly organized and efficient, with a demonstrated, innate attention to detail.</p></li><li><p>Proven ability to drive projects forward while simultaneously multitasking in an environment with shifting and competing priorities.</p></li><li><p>Strong problem solver who proactively identifies issues and drives thoughtful, efficient solutions.</p></li></ul><p><strong>Technical Aptitude & Tools</strong></p><ul><li><p>Quick learner with a natural “knack” for technology; able to pick up new systems and tools quickly and adapt on the go.</p></li><li><p>Highly proficient in a variety of applications including Zoom, Slack, and Notion; particularly strong in Google Workspace, including Google Calendar and Google Docs.</p></li></ul><p><strong>Collaboration & Team Mindset</strong></p><ul><li><p>A reliable teammate who thrives in a team environment, is willing to support others, and can also work effectively independently.</p></li><li><p>Flexible in terms of responsibilities and responsiveness, with a positive “can-do” attitude and strong alignment with 1Password culture.</p></li></ul><p><strong>Communication & Representation</strong></p><ul><li><p>Exceptional communication and interpersonal skills - poised, professional, and articulate, as you will represent the personal “brand” of the CTO to a wide range of internal and external partners.</p></li></ul><p><strong>Logistics & Travel</strong></p><ul><li><p>Willingness to travel internationally and domestically.</p><p></p></li></ul><p>USA-based roles only: The annual base salary for this role is between $127,000 USD and $184,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.</p><p>Canada-based roles only: The annual base salary for this role is between $106,000 CAD and $154,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.</p><p>At 1Password, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.<br/><br/>This is a remote opportunity within Canada and the US.</p><p></p><p><strong>Our culture</strong></p><p>At 1Password, we prioritize collaboration, clear and transparent communication, receptiveness to feedback, and alignment with our core values: keep it simple, lead with honesty, and put people first.</p><p>You’ll be part of a team that challenges the status quo, and is excited to experiment and iterate in search of the best solution. That said, <a href="https://blog.1password.com/inside-the-culture-powering-1passwords-next-chapter/" rel="noopener noreferrer nofollow" target="_blank"><em>1Password is not for everyone</em> </a>. Our work is demanding, we strive for excellence, and the pace is fast. We need people who are keen to take on challenging problems, who seek feedback to grow, and who are driven to make an impact. If you're looking for a place where you can settle into a comfortable routine, this might not be the right fit for you. We’re looking for individuals who are proven experts in their fields, as well as those who are highly adaptable, can thrive in ambiguity and through change, are curious, and above all deliver results.</p><p>We are committed to leveraging cutting-edge technology—including AI—to achieve our mission. We also understand that thinking critically about AI in its current forms will help us create better solutions for our customers and ourselves with its future forms, which will help us continue to close the gap between security and privacy and achieve our mission. We want team members at all levels to take the approach of actively learning AI best practices, identifying opportunities to apply AI in meaningful ways, and driving innovative solutions in their daily work. Embracing the future of AI isn't just encouraged at 1Password—it's an essential part of how we will be successful at 1Password.</p><p><strong>Our approach to remote work</strong></p><p>We believe in the power of remote work, but recognize that in-person connection is important to help us achieve our mission. While we are a remote-first company, travel for in-person engagement is a part of almost all roles, and we require our employees to be ready and willing to take part. Frequency will depend on role and responsibilities, and may include, but is not limited to: annual department-wide offsites, team meetings, and customer/industry events.</p><p><strong>What we offer</strong></p><p>We believe in working hard, and rewarding that hard work through our benefits. While not an exhaustive list, here is a glance at what we currently offer:<br/></p><p><em>Health and wellbeing</em></p><p>👶 Maternity and parental leave top-up programs</p><p>🩺 Competitive health benefits</p><p>🏝 Generous PTO policy<br/></p><p><em>Growth and future</em></p><p>📈 RSU program for most employees</p><p>💸 Retirement matching program</p><p>🔑 Free 1Password account<br/></p><p><em>Community</em></p><p>🤝 Paid volunteer days</p><p>🏆 Peer-to-peer recognition through Bonusly</p><p>🌎 Remote-first work environment</p><p><em>*Some roles in our GTM team are currently being hired for in-person hybrid work in Toronto and Austin. These roles will specify on the posting.</em></p><p></p><p><strong>You belong here.</strong></p><p></p><p><em>1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love.</em></p><p></p><p><em>Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at nextbit@agilebits.com and we’ll work to meet your needs.</em></p><p></p><p><em>Remote work is a part of our DNA. Given that our company was founded remotely in 2005, we can safely say we're experts at building remote culture. That said, remote work at 1Password does mean working from your home country. If you've got questions or concerns about this, your talent partner would be happy to address them with you.</em></p><p></p><p><em>Successful applicants will be required to complete a background check that may consist of prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law.</em></p><p></p><p><em>This posting is for an existing vacancy.</em></p><p></p><p><em>1Password uses artificial intelligence (AI) and machine learning (ML) technologies, including natural language processing and predictive analytics, to assist in the initial screening of employment applications and improve our recruitment process. See </em><a href="https://www.ashbyhq.com/downloadables/ashby-bias-audit-08-2024.pdf" rel="noopener noreferrer nofollow" target="_blank"><em><u>here</u></em></a><em> for the latest third party bias audit information. If you prefer not to have your application assessed using AI/ML features, you may opt out by completing </em><a href="https://jobs.ashbyhq.com/1password/automation-notice" rel="noopener noreferrer nofollow" target="_blank"><em><u>this form</u></em></a><em>. For additional information see our </em><a href="https://1password.com/files/candidate-privacy-notice.pdf" rel="noopener noreferrer nofollow" target="_blank"><em><u>Candidate Privacy Notice</u></em></a><em>.</em></p>
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