Proposal Writer/Coordinator at Archesys Inc

United States

Archesys is a technology firm specializing in innovative digital solutions and services for clients across various industries. We pride ourselves on our cutting-edge technologies, exceptional customer service, and collaborative work environment. We are seeking a highly motivated, detail-oriented, and certified Proposal Writer to join our team in a remote, full-time capacity. The ideal candidate will be a full-cycle proposal expert, adept at managing, writing, coordinating, and editing complex proposals to secure new contracts and drive business success. This role is perfect for a self-starter who excels in a deadline-driven environment and has a passion for building winning responses. This is a fully remote, full-time position. Key Responsibilities The Proposal Writer will be responsible for leading proposal efforts from opportunity identification through final submission and post-award debriefing. Responsibilities include: Proposal Lifecycle Management Full-Cycle Ownership: Lead and manage the end-to-end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines. Strategy & Coordination: Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members. Bid/No Bid Support: Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision-making. Template & Content Management: Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality. Writing, Editing, and Quality Assurance Proposal Writing: Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes. Stakeholder Coordination: Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders. Proofreading and Editing: Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions. Documentation and Growth Develop and write supporting technical documentation and key appendices as required. Participate in and drive lessons-learned sessions following submissions to implement continuous process improvements. Contracts and Operational Support (Cross-Functional) Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant. Provide essential back office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed. Execute essential financial and administrative support tasks, including processing time card approvals and coordinating invoice management. Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts. Required Qualifications Education: Bachelor's degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience. Experience: Minimum of 2 years of professional experience in proposal management, coordination, and technical writing, specifically focused on competitive contract responses. Federal Expertise: Proven track record and in-depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies. Industry Focus: Direct experience within the Information Technology (IT) industry (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services). Certification: Must possess current APMP Foundation Level Certification. Skills: Exceptional organizational, time management, and communication skills, with expertise in managing rigorous internal and external deadlines. Preferred Qualifications Additional proposal training certifications (e.g., ProposalTeam’s GovCon and Proposal Team Training). Experience responding to proposals for State, Local, and Corporate entities in addition to Federal contracts. A demonstrated growth mindset, positive outlook, and a goal-driven approach to proposal execution. Proficiency with common proposal development tools (e.g., SharePoint, MS Office Suite, content management systems). Cross-Functional Collaboration: Collaborate with various departments to ensure the seamless integration of technologies and solutions. Facilitate problem-solving sessions to address complex challenges and foster innovation. Personal Attributes: Strong leadership qualities, with the ability to collaborate effectively across cross-functional teams. Forward-thinking with a keen eye for identifying opportunities for innovation and improvement. Detail-oriented with a commitment to maintaining high standards of quality and efficiency. Additional Requirements: A willingness to continually learn and adapt to the evolving technology landscape. Ability to work in a fast-paced environment and manage multiple projects simultaneously. All work must be conducted within the U.S., excluding U.S. territories. Some federal contracts require U.S. citizenship to be eligible for employment. You must be legally authorized to work in the U.S. now and in the future without sponsorship. As the US Government is our clientele, you may be required to obtain a public trust or security clearance. Some of our available roles are on federal contracts that require a degree or additional years of experience as a substitute. What We Offer: Competitive salary and benefits package, including health, dental, and vision insurance reimbursement plan, a retirement plan, and generous paid time off. Opportunity to work with a talented team of professionals on exciting and innovative projects. Flexible work arrangements, including remote work options. Continuous learning and development opportunities, including access to training resources and professional development programs. A collaborative, inclusive work environment that values diversity and encourages growth. Join us at Archesys and be part of a team dedicated to delivering cutting-edge cloud solutions for clients in the public sector. Your expertise and passion for technology will help us continue to innovate and grow. We look forward to welcoming you to our team and supporting your success as a Proposal Manager. Archesys participates in E-Verify. Upon hire, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Archesys is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applications from all qualified candidates, regardless of race, color, religion, sex.Work collaboratively with different departments to ensure seamless integration of technologies and solutions. Organize problem-solving sessions to tackle complex challenges and encourage innovation.