Contract Closeout Specialist I at Chicago Lighthouse for People Who Are Blind or Visually Impaired

Entry

Contract Management

Federal Acquisition Regulations

Administrative Support

+5 more

Job Description

STATEMENT OF PURPOSE: The primary purpose of this entry level position is to perform non-inherently governmental contract management support services using basic contracting methods and contract types. Performs administrative functions, closeout of contracts and delivery orders below and frequently above the simplified acquisition threshold. Care must be taken by the contract employee to obtain approval, concurrence, and/or signature of the Contracting Officer when it is required, and entails a thorough knowledge of the limitations of non-government employees when assisting in closeout of any contractual vehicle.

Except for the Contracting Officer or other designated federal official as allowed by law, no one may directly accept services, legally bind the government, change or establish contractual terms and conditions, or obligate the government, regarding any contractual agreement. The primary duties of this Contract Close out Specialist position are to perform post-award closeout relative to award of contracts below and frequently above the simplified acquisition threshold. These duties combine clerical functions and technical expertise. Types of procurement vehicles include, but are not limited to, competitive purchase orders and delivery orders and indefinite quantity/indefinite delivery contracts. Types of requirements include, but are not limited to, services, construction, and commodities.

RESPONSIBILITY FOR THE WORK OF OTHERS: This position holds no direct supervisory responsibility.

SPECIFIC ACTIVITIES INCLUDE, BUT ARE NOT LIMITED TO:

Will complete contract close out process as required by standard operating procedures and directed by site supervisor;
Maintaining 100% accountability of contract folder/documents throughout closeout process;
Determining if contract, invoices and payment records reconcile;
Checking government databases for receiving documentation;
Contacting vendor for invoice payment information, if necessary;
Responsible for contacting manufacturers or contractors to acquire written delivery history through electronic or verbal means;
Preparing de-obligation modification, if required;
Preparing DD1594;
Preparing DD1597, if necessary;
Returning contract folder to Supervisor for review and submission to Contracting Officer;
Prepare closeout documents for contracting officer review and approval as required by standard operating procedures;
Preparing de-obligation modification, if required;
Preparing DD1594;
Preparing DD1597, if necessary;
Scanning as required;
Performs other duties as assigned by supervisor;

Requirements:

Position requires a four-year degree or equivalent work experience;
Knowledge of Federal Acquisition Regulations and federal contracting procedure is required;
Contract management specific training courses are typically necessary to understand this type of work and are required for this position:
- Completion of DAU acquisition class (CON 140) is required;
- CON 110: Mission-Support Planning (Recommended);
- CON 111: Mission-Planning Execution (Recommended);
- CON 112: Mission-Performance Assessment (Recommended);
The position requires working knowledge of MS Office software;
Lived experience with blindness or low vision is strongly valued.
Individuals with experience using screen readers or other assisted technologies are encouraged to apply.
Commitment to our mission of providing opportunities for people who are blind, visually impaired, deaf-blind, multi-disabled and veterans is essential.

Employee Benefits

10 accrued days of paid vacation
12 paid holidays
7 accrued days of paid sick leave
Insurance eligibility the 1st of the month after 30 days of employment
401(k) plan with company match
Hourly Health & Welfare pay

The Chicago Lighthouse for People Who Are Blind or Visually Impaired is an Equal Opportunity Employer in full compliance with local, state, and federal Civil Rights & Affirmative Action laws. The Chicago Lighthouse for People Who Are Blind or Visually Impaired maintains a strong policy of accommodation and a consistent practice of employing qualified individuals with disabilities. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service.

Requirements

maintaining 100% accountability of contract folder/documents throughout closeout process;
determining if contract, invoices and payment records reconcile;
checking government databases for receiving documentation;
contacting vendor for invoice payment information, if necessary;
responsible for contacting manufacturers or contractors to acquire written delivery history through electronic or verbal means;
preparing dd1594;
preparing dd1597, if necessary;
returning contract folder to supervisor for review and submission to contracting officer;

Benefits

Sick Leave
Dental Insurance

Skills

Contract Management

Federal Acquisition Regulations

Administrative Support

data reconciliation

Procurement

MS Office

Technical Documentation

Contract closeout

Ready to Apply?

Join Chicago Lighthouse for People Who Are Blind or Visually Impaired today

Salary Range

$0.02k - $0.023k

Posted 3 days ago

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