Executive Assistant (AU Director) at D2B
Worldwide
PHP 70k - PHP 80k
<p></p><p>Position : Executive Assistant</p><p>Salary : Php 70,000 - 80,000/ month</p><p>Working Hours & Conditions : Monday to Friday 8:00 AM - :00 PM AEST</p><p>Holidays : AU National Holiday</p><p></p><p>ROLE OVERVIEW:</p><p>We are looking for a polished, highly capable Executive Assistant who can confidently support a business owner and communicate professionally with clients, suppliers, and stakeholders. </p><p></p><p>RESPONSIBILITIES:</p><p>The role will evolve over time but is expected to include a combination of executive support, administration, customer service and operational coordination.</p><p></p>Executive Assistant Duties<ul><li>Manage director’s diary and schedule</li><li>Arrange meetings with customers and suppliers</li><li>Book domestic and international travel, accommodation and itineraries</li><li>Manage director’s inbox as the relationship develops</li><li>Prioritise daily tasks and help organise director’s workload</li><li>Assist with project coordination across the business</li><li>Help drive accountability against the company's Operational Master Plan (OMP) and long-term business goals</li></ul><p></p>Administration<ul><li>Enter invoices and bills into Xero</li><li>Generate purchase orders</li><li>Follow up outstanding purchase orders</li><li>Book freight through online systems</li><li>Prepare Word documents for QA and testing</li><li>Enter sales orders into Xero</li><li>Maintain product codes within Xero</li><li>Create job orders for Wire Rope Services/Bexel Inspection software</li><li>Enter sales enquiries into the CRM (Pipedrive)</li></ul><p></p>ERP Implementation Support<p>The successful candidate should be comfortable assisting with systems implementation.</p><ul><li>Supporting the rollout of a new ERP system (likely Zoho Inventory and Zoho Books Elite)</li><li>Importing products, suppliers, customers and pricing data</li><li>Assisting with implementation and ongoing administration</li></ul><p></p>Customer Service<p></p><ul><li>Provide customers with order updates</li><li>Respond professionally to customer enquiries</li><li>Maintain a high standard of communication throughout the customer journey</li></ul><p></p><p>These duties are based on the client's current requirements and are expected to evolve as the business grows.</p><p></p><p></p> QUALIFICATIONS:<ul><li>Excellent spoken and written English</li><li>Strong phone communication skills</li><li>Professional, warm and personable</li><li>Highly organised with exceptional attention to detail</li><li>Proactive and able to anticipate needs</li><li>Able to manage multiple priorities simultaneously</li><li>Comfortable working autonomously</li><li>Available to work Australian business hours</li><li>Strong administrative and organisational skills</li><li>High level of confidentiality and professionalism</li></ul><p></p>Nice to Have<ul><li>Previous Executive Assistant experience</li><li>Experience supporting founders or senior executives</li><li>Operations or office management background</li><li>Xero experience</li><li>CRM experience (Pipedrive, HubSpot or similar)</li><li>Exposure to ERP systems (particularly Zoho)</li><li>Strong project coordination experience</li></ul><p></p>
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