Associate Program Manager - Meetings & Events at Direct Travel

United States

<p><span><strong><span>Associate Program Manager - Meetings &amp; Events</span></strong></span></p> <p><span><strong><span> </span></strong></span></p> <p><span><strong><span>Your Destination</span></strong></span></p> <p><span>This position is a Remote position.</span></p> <p><span><strong><span>Your Expedition </span></strong><strong><span>(position overview)</span></strong></span></p> <p> </p> <p><span>As a key member of the Direct Travel Meeting &amp; Events team, the Associate Program Manager will be responsible for assisting and contributing to planning meetings/incentives in an entry level and administrative role.</span></p> <p><span> </span></p> <p><span>This role will work closely with clients and a team of program managers and report to the team operations manager. </span></p> <p> </p> <p><span><strong><span>Going the Extra Mile (Responsibilities)</span></strong></span></p> <ul> <li><span>Ensure accurate and timely data entry into Cvent</span></li> <li><span>Manage Website Registration Sites, Databases and Attendee Management</span></li> <li><span>Orchestrate Travel Arrangements for Attendees</span></li> <li><span>Draft program documents and communication for programs</span></li> <li><span>Draft Timelines for meetings and incentives</span></li> <li><span>Prepare close out reports as it pertains to our client service requirements.</span></li> <li><span>Draft Post Con or Meeting History Reports</span></li> <li><span>Begin Reconciliation Checklist Coordination</span></li> <li><span>Conduct file audit processes/procedures</span></li> <li><span>Manage the expense reimbursement process and vendor payment requests</span></li> <li><span>Negotiate agreements and terms with vendors for the health of the event budget</span></li> <li><span>Demonstrate industry knowledge by contributing effective ideas</span></li> </ul> <p><span><strong><span>Your Passport to Success (Qualifications)</span></strong></span></p> <ul> <li><span>College degree preferred</span></li> <li><span>1-3 years experience in Meetings &amp; Incentives or the hospitality industry.</span></li> <li><span>Proficient with Windows operation system and variety of software programs</span></li> <li><span>Excellent written and verbal communication skills</span></li> <li><span>Time management and organizational skills</span></li> <li><span>High level of detail orientation</span></li> <li><span>Strong customer service skills</span></li> <li><span>Excellent leadership skills</span></li> <li><span>Strong quality control management</span></li> <li><span>Self-motivated and ambitious</span></li> <li><span>Prior experience working with attendee management systems preferred</span></li> <li><span>Demonstrate ability to learn and adapt to changing procedures, methods or processes and assist in teaching others.</span></li> </ul> <p><span><strong>Preferred Qualifications</strong></span></p> <ul> <li><span>Proficient at multitasking</span></li> <li><span>Proficiency in Microsoft Office</span></li> <li><span>Prior experience in Cvent</span></li> </ul> <p><span><strong>Working Conditions</strong> </span></p> <ul> <li><span>Ability and willingness to work extended workdays and possible weekends </span></li> <li><span>Accessible during acceptable working hours identified per project/program </span></li> <li><span>Travel expectations – the potential of 5-10% or more of time annually </span></li> <li><span>Frequent use of a computer and other office equipment </span></li> <li><span>Ability to lift 20 lbs. </span></li> <li><span>Frequent sitting, standing, and walking </span></li> </ul> <p><span><strong><span>Your Benefits Onboard </span></strong></span></p> <p> </p> <p><span>In addition to Medical, Dental, and Vision benefits Direct Travel/ATPI offers a Total Rewards Package which includes Retirement Plans, Wellness, Rewards and Recognition, Sustainability, DE&amp;I initiatives, and Mental Health Support. </span></p> <p> </p> <p><span><strong><span>Embark on the next step in your career journey with Direct Travel!</span></strong></span></p> <p><span><span>Direct Travel/ATPI is one of the fastest growing Travel Management Companies (TMC) in the world. By leveraging both the expertise of its people and innovative technology solutions, Direct Travel/ATPI enables clients to derive the greatest value from their travel program in terms of superior service, progressive technologies, and significant cost savings. Direct Travel/ATPI has offices globally and is currently ranked among the top providers on Travel Weekly’s Power List. For more information, visit </span><a href="https://www.dt.com/about-us/careers/"><span>https://www.dt.com/about-us/careers/</span></a></span></p> <p><span> </span></p> <p><span><em><span>Direct Travel/ATPI is an EOE/AA/Veteran/People with Disabilities employer</span></em></span></p> <p><span><strong><span> </span></strong></span></p> <p><span><strong><span>If you're ready to chart a new course and advance your career with the valuable moments and travel experiences that await, we welcome you to submit your resume for consideration at Direct Travel/ATPI.</span></strong></span></p> <p> </p><div>Qualifications</div><p></p><ul><li>College degree preferred</li><li>2-3 years experience in Meetings &amp; Incentives or the hospitality industry.</li><li>Proficient with Windows operation system and variety of software programs</li><li>Excellent written and verbal communication skills</li><li>Time management and organizational skills </li><li>High level of detail orientation</li><li>Strong customer service skills</li><li>Excellent leadership skills</li><li>Strong quality control management</li><li>Proficient at multitasking</li><li>Self-motivated and ambitious</li><li>Prior experience working with attendee management systems preferred</li><li>Demonstrate ability to learn and adapt to changing procedures, methods or processes and assist in teaching others.</li><li>Must be able to lawfully work within the US and have unrestricted work authorization for US</li><li>Proficiency in Microsoft Office including Teams and SharePoint </li><li>Prior experience in Cvent</li><li>Prior experience with virtual or hybrid programs</li></ul><ul></ul><p>This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position.</p>