Executive Assistant at HubSpot

United States

$73.6k - $110.4k

POS-31315 Application Deadline: Mon, June 8th at 5 pm ET We are seeking an Executive Assistant to join HubSpot’s Flywheel Pillar. This role will provide top-tier support to senior leaders while optimizing their time so they can focus on driving impact. This role will be critical in supporting both the VP of Partner Sales and the VP of US Small Business, ensuring seamless operations and efficiency. In this role, you’ll get to: Support to Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business. Drive Strategic Planning & Execution: Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation. Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives. Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes. Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution. Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors. We are looking for people with: Proven Administrative & Executive Support Experience: A track record of successfully supporting senior leadership in a high-paced, high-performing environment. High level of Professionalism & Stakeholder Management: Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion. Outstanding Organizational & Prioritization Skills: Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail. Exceptional Communication Skills: Ability to engage effectively across all levels of the organization, from executives to external partners. Tech-Savviness & Adaptability: Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology. Proactive & Solution-Oriented Mindset: Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment. Flexibility & Willingness to Travel: Ability to handle urgent needs outside core hours and travel quarterly for in-person programs (customer events, summits, office events). Passion for HubSpot’s Culture & Growth: A commitment to fostering a collaborative, inclusive, and people-first workplace. We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form. At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections. If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here. India Applicants: link to HubSpot India's equal opportunity policy here. About HubSpot HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers. At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow. We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too. Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world. Explore more: HubSpot Careers Life at HubSpot on Instagram HubSpot may use AI to help screen or assess candidates, but all hiring decisions are always human. More information can be found here. By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. 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