Senior Executive Assistant, Chief Legal Officer at HubSpot

United States

$96k - $144k

POS-32447 We are seeking a Senior Executive Assistant to join HubSpot to support our Chief Legal Officer. This Senior EA should be passionate about providing exceptional support, acting as a trusted partner to the CLO, and intentionally representing their office with professionalism, discretion, and sound judgment. In this role, you’ll get to: Manage a complex, high-volume calendar and global travel, handling all incoming and outgoing meeting requests with precision and care. Coordinate meetings with senior internal stakeholders, external counsel, board members, and regulators. Handle highly sensitive and confidential information with the utmost discretion, supporting legal priorities, board-related activities, and strategic initiatives. Provide proactive, anticipatory support—seeing around corners, identifying risks or conflicts, and ensuring the CLO is prepared and operating effectively. Support preparation for board meetings, executive sessions, and leadership forums, including agenda management, logistics, and coordination of materials. Assist with legal team operations such as document coordination, tracking key deliverables, and supporting cross-functional initiatives. Process expense reports, manage budgets, coordinate vendor payments (e.g., external counsel), and maintain strong relationships with internal and external partners. Partner closely with a team of Executive Assistants, mentoring more junior team members and contributing to broader EA team initiatives and backup support. We are looking for people with: Proven track record of success providing administrative support in a high-performing, fast-paced, global environment. Experience supporting senior executives, ideally within legal, compliance, or other highly confidential environments. Exceptional discretion, judgment, and professionalism in handling sensitive information and high-stakes interactions. Strong stakeholder management skills, with the ability to engage confidently with executives, board members, and external partners. Remarkable drive, bias for action, and commitment to delivering exceptional support. Ability to effectively prioritize and manage competing demands across multiple stakeholders and communication channels. Outstanding organizational skills and attention to detail. Exceptional written and verbal communication skills; able to interact seamlessly with employees at all levels, including senior leadership and external contacts. Comfort operating in ambiguity and adapting quickly to shifting priorities. A proactive mindset with the ability to work independently and anticipate needs with minimal guidance. Flexibility to handle urgent or time-sensitive matters outside of core business hours when needed. Availability to travel, approximately 20% of the time, to support executive and board-related onsite needs. A passion for HubSpot’s culture and commitment to creating exceptional employee experiences. Must be based in the United States on Pacific, Mountain, or Central Time to ensure alignment with the executive’s working hours (candidates located in Eastern time zone will not be considered). Pay & Benefits The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot’s bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot’s equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons. This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot’s compensation philosophy. Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better. At HubSpot, fair compensation practices aren’t just about checking off the box for legal compliance. It’s about living out our value of transparency with our employees, candidates, and community. Annual Cash Compensation Range: $96,000—$144,000 USD We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form. At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events, such as your Product Group Summit and other gatherings, to continue building on those connections. If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here. India Applicants: link to HubSpot India's equal opportunity policy here. About HubSpot HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers. At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow. We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too. Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world. Explore more: HubSpot Careers Life at HubSpot on Instagram HubSpot may use AI to help screen or assess candidates, but all hiring decisions are always human. More information can be found here. By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. We may use CLEAR ID Verification during the hiring process to confirm your identity and help maintain a safe, secure, and trusted experience for all candidates. Refer to HubSpot's Recruiting Privacy Notice for details on data processing and your rights.