Senior Accounts Payable Specialist at Modern Family Law

United States

$60k - $73k

<p>Modern Family Law (“MFL”) is seeking a Senior Accounts Payable Specialist!  This is an exciting opportunity for an experienced financial professional to step into a growing company and help us meet our strategic financial goals. The selected candidate will be a personable, self-starting, driven, professional. </p><p> </p><p>Modern Family Law prides itself on helping people move on peacefully with the rest of their lives.  Our mission is to minimize conflict whenever possible and offer exceptional support to our clients.  We currently operate out of multiple offices in the Colorado front range, San Francisco Bay area, The Austin/San Antonio Texas metro, and Seattle/Bellevue Washington. This full-time, work-from-home position will report out of our Texas, Colorado or California office depending on the selected candidate. </p><p> </p><p>Key Responsibilities</p><p>The list below is not intended to be an exhaustive list of the duties performed by the employee.  Other duties may be assigned in addition to what is listed below.  </p><p> </p><p>Senior Accounts Payable Specialist Responsibilities</p><ul><li>Serve as the primary point of contact for complex accounts payable matters, resolving vendor and internal stakeholder inquiries with professionalism and sound judgment.</li><li>Process vendor invoices, employee reimbursements, and approved payments accurately and timely through Ramp.</li><li>Review invoice coding, approvals, credit card transactions, and supporting documentation to ensure accuracy and compliance with company policies.</li><li>Assign client-related costs to the appropriate billing matter in TimeSolv.</li><li>Coordinate invoice approvals, payment processing, and maintain positive vendor relationships by responding promptly to inquiries.</li><li>Maintain vendor master records and ensure accurate tax documentation, including W-9 collection and 1099 support.</li><li>Track critical vendors and monitor payment due dates to ensure timely payments.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Prepare weekly accounts payable aging reports and proactively monitor outstanding liabilities.</li><li>Monitor compliance with company purchasing policies and internal approval requirements.</li><li>Assist with month-end and year-end close activities, including AP accruals, account reconciliations, and AP-related journal entries.</li><li>Prepare financial analyses, operational metrics, and supporting documentation for management and strategic initiatives.</li><li>Develop and maintain written accounts payable procedures and documentation.</li><li>Identify process improvement opportunities and recommend enhancements to accounts payable workflows, internal controls, and automation.</li><li>Analyze recurring payment trends and recommend opportunities for cost savings and process efficiencies.</li><li>Actively participate in department and firm-wide initiatives, process improvements, and cross-functional projects.</li><li>Serve as a backup for other finance functions as needed.</li></ul><p>Payroll Support Responsibilities</p><ul><li>Serve as a backup for payroll functions and assist with biweekly payroll processing by reviewing supporting documentation for completeness and accuracy.</li><li>Prepare payroll-related reports and reconcile payroll registers to the general ledger.</li><li>Partner closely with HR on new hires, terminations, and payroll changes</li><li>Maintain payroll records and support internal staff with payroll related questions</li><li>Maintain strict confidentiality of payroll and employee information.</li></ul> <p>Additional Skills/Qualifications</p><ul><li>5+ years of progressive accounts payable experience, preferably in a law firm or professional services environment.</li></ul><ul><li>Demonstrated knowledge of month-end close procedures and general ledger accounting.</li><li>Experience supporting payroll processing preferred.</li><li>Strong analytical and problem-solving skills with excellent attention to detail.</li><li>Ability to identify process improvements and implement efficient workflows.</li><li>Advanced Microsoft Excel skills preferred.</li><li>Ability to exercise sound judgment while handling confidential financial information.</li><li>Excellent organizational, time management, and interpersonal communication skills.</li><li>Familiarity with Ramp and legal billing systems such as TimeSolv is preferred but not required. </li></ul><p>Education and Experience:</p><ul><li>Certified Accounts Payable Professional (CAPP) certification preferred.</li><li>Bachelor's degree in Accounting, Finance, Business, or a related field preferred.</li></ul><p></p><p>Skills and Competencies: </p><ul><li>Ability to communicate professionally and interact effectively with employees, managers, leadership, attorneys, support staff, and external partners </li><li> Ability to be a proactive self-starter who can operate independently while managing multiple priorities and deadlines </li><li>Demonstrated attention to detail, reliability, organization, and follow-through </li><li>Flexibility and ability to respond positively to shifting priorities and business needs </li><li>Ability to work under pressure and manage competing priorities while maintaining accuracy and professionalism </li><li>Ability to work in a primarily computer-based environment, including extended periods of sitting, screen time, typing, and use of standard office equipment </li><li>Ability to occasionally lift and move office equipment or materials weighing up to 10 pounds </li><li>Ability to work occasional evenings or adjusted hours as needed to support onboarding, offboarding, or time-sensitive operational needs</li></ul> <p>Mandatory Notices for Applicants: </p><p>ADA Compliance: All candidates and incumbents are expected to perform the duties as assigned so long as they can meet the expectations set forth with or without reasonable accommodations. Should a candidate or incumbent require accommodation, they need to advise the Director of People &amp; Culture in advance.  </p><p> </p><p>Compensation and Benefits: Salary Range: $60,000-73,000 annually.  Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for health insurance with an optional HSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401(k), vacation, sick time, and an employee assistance program.  </p><p> </p><p>Additional voluntary programs include voluntary accident insurance, voluntary life, voluntary disability, voluntary long-term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.</p><p> </p><p>Pursuant to the local Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Modern Family Law is committed to diversity and inclusion in the workplace. Individuals seeking employment at MFL are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.</p>