Meeting and Event Coordinator at Montcure, LLC
United States
$50k - $60k
<div><div style='margin: 0px;padding: 0px;color: rgb(0, 0, 0);font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif;font-size: 12px;font-style: normal;font-weight: 400;text-align: start;text-indent: 0px;text-transform: none;background-color: rgb(255, 255, 255);' data-pasted="true"><p style="margin: 0px 0px 4px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: center;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:23px;text-decoration: underline;line-height: 28.0583px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">Meeting and Event Coordinator</span></span></p><p style="margin: 0px 0px 4px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: center;text-indent: 0px;"><br></p><p style="margin: 0px 0px 16px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:16px;line-height: 19.425px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;"><strong>Location</strong>: Remote (U.S)</span></span></p><p style="margin: 0px 0px 16px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:16px;line-height: 19.425px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;"><strong>Level</strong>: Staff</span></span></p><p style="margin: 0px 0px 16px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:16px;line-height: 19.425px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;"><strong>Clearance</strong>: Public Trust</span></span></p><p style="margin: 0px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:15px;font-style: italic;line-height: 18.3458px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Montcure, LLC is an SBA-certified Service-Disabled Veteran-Owned Small Business delivering financial management, audit readiness, internal controls, data analytics, and program support to federal clients across the Department of Defense and civilian agencies. This role supports a Department of Defense health program serving wounded, ill, and injured service members and their caregivers.</span></span></p><p style="margin: 20px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: rgb(46, 116, 181);text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;color: windowtext;font-size:17px;line-height: 21.5833px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">About the Role</span></span></p><p style="margin: 0px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:15px;line-height: 18.3458px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">We're seeking a Meeting and Event Coordinator to provide full life-cycle support to approximately 32 quarterly and 12 monthly meetings, two standing working groups, and ad hoc events of up to roughly 30 participants, all conducted virtually. You'll handle </span><span style="margin: 0px;padding: 0px;border-bottom: 1px solid transparent;">approval</span><span style="margin: 0px;padding: 0px;"> documentation, teleconference coordination, agendas and presentations, speaker and attendee invitation handling, attendance records, and minutes within five business days.</span></span></p><p style="margin: 20px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: rgb(46, 116, 181);text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;color: windowtext;font-size:17px;line-height: 21.5833px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">What You'll Do</span></span></p><ul style="list-style-type: disc;"><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Provide full life-cycle support to recurring quarterly and monthly meetings, standing working groups, and ad hoc virtual events</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Prepare approval documentation and coordinate teleconferences</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Build agendas and presentations</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Manage speaker and attendee invitations</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Maintain attendance records and issue minutes within five business days</span></span></li></ul><p style="margin: 20px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: rgb(46, 116, 181);text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;color: windowtext;font-size:17px;line-height: 21.5833px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">Required Qualifications</span></span></p><ul style="list-style-type: disc;"><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Bachelor's degree</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">2+ years of meeting, conference, or executive support experience</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Experience administering virtual meeting platforms such as Microsoft Teams or Zoom</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Experience preparing agendas, presentations, and read-ahead materials</span></span></li><li style="margin-left: 11px;"><span data-contrast="auto" lang="EN-US" class="TextRun SCXW53622768 BCX8" style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span class="NormalTextRun SCXW53622768 BCX8" style="margin: 0px;padding: 0px;">Experience taking and issuing minutes within a defined turnaround</span></span></li></ul></div><div style='margin: 0px;padding: 0px;color: rgb(0, 0, 0);font-family: "Segoe UI", "Segoe UI Web", Arial, Verdana, sans-serif;font-size: 12px;font-style: normal;font-weight: 400;text-align: start;text-indent: 0px;text-transform: none;background-color: rgb(255, 255, 255);'><ul style="list-style-type: disc;"><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Experience tracking follow-on action items to closure</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Strong scheduling and coordination skills across multiple senior calendars</span></span></li></ul><p style="margin: 20px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: rgb(46, 116, 181);text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;color: windowtext;font-size:17px;line-height: 21.5833px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">Preferred Qualifications</span></span></p><ul style="list-style-type: disc;"><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Federal meeting, conference, or symposium support experience</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Experience supporting standing working groups or governance boards</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Experience managing speaker and attendee invitation cycles</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Familiarity with DoD event approval and staffing documentation</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Experience supporting recurring quarterly and monthly meeting battle rhythms</span></span></li></ul><p style="margin: 20px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: rgb(46, 116, 181);text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;color: windowtext;font-size:17px;line-height: 21.5833px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">What Success Looks Like</span></span></p><ul style="list-style-type: disc;"><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Organized across multiple recurring meeting cycles without dropping a thread</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Comfortable coordinating senior calendars and virtual platforms</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Reliable about issuing minutes and tracking action items to closure</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Calm under the volume of a busy recurring meeting battle rhythm</span></span></li></ul><p style="margin: 20px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: rgb(46, 116, 181);text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;color: windowtext;font-size:17px;line-height: 21.5833px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;font-weight: bold;'><span style="margin: 0px;padding: 0px;">Benefits</span></span></p><ul style="list-style-type: disc;"><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">401(k) retirement plan</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Health, dental, and vision insurance</span></span></li><li style="margin-left: 11px;"><span style='margin: 0px;padding: 0px;font-size:13px;line-height: 17.2667px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Paid time off (PTO)</span></span></li></ul><p style="margin: 0px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:15px;line-height: 18.3458px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Status: Contingency – This work is contingent upon award.</span></span></p></div><p style="margin: 0px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:15px;line-height: 18.3458px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Salary: $50,000 - 60,000 per year, commensurate with experience and qualifications.</span></span></p><p style="margin: 0px 0px 10px;padding: 0px;font-weight: normal;font-style: normal;vertical-align: baseline;background-color: transparent;color: windowtext;text-align: left;text-indent: 0px;"><span style='margin: 0px;padding: 0px;font-size:15px;line-height: 18.3458px;font-family: "Aptos Display", "Aptos Display_EmbeddedFont", "Aptos Display_MSFontService", sans-serif;'><span style="margin: 0px;padding: 0px;">Montcure, LLC is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.</span></span></p></div>
Apply Now
