Manager, Executive Operations at Opportunity@Work

Mid

Executive Support

Operational Leadership

Project coordination

+5 more

Job Description

About the Role:

The Manager, Executive Operations serves as the operational partner to the Chief Impact Officer and the Impact team. This role combines executive support, operational leadership, project coordination, and stakeholder engagement to ensure the team operates efficiently and effectively. The Manager anticipates needs, improves processes, and creates seamless experiences for both internal and external partners.

This role blends executive operations, strategic calendar management, office management, stakeholder engagement, and project coordination. The Manager serves as the operational hub for many of Opportunity@Work's highest-priority activities, ensuring seamless coordination of executive schedules, partner meetings, in-person convenings, and cross-functional initiatives.

The Manager is often the first point of contact for funders, employers, policymakers, board members, and strategic partners, creating exceptional experiences through thoughtful planning, proactive communication, and meticulous attention to detail. They anticipate needs before they arise, solve problems with professionalism and discretion, and build trust through outstanding execution and customer service.

This role is ideal for someone who thrives behind the scenes while making everything around them run smoothly. The successful candidate is highly organized, service-oriented, adaptable, and energized by helping leaders and teams do their best work.

Opportunity@Work believes exceptional talent is built through skills and experience—not just degrees. We strongly encourage STARs (workers Skilled Through Alternative Routes) to apply.

What you'll do

1. Executive Operations & Calendar Management
Provide dedicated executive operations support to the Chief Impact Officer.
Optimize the priorities of the Leaders you support through strategic calendar management, ensuring time is aligned with organizational priorities and key initiatives.
Coordinate complex scheduling across executives, funders, employers, board members, policymakers, and other external stakeholders.
Prepare agendas, briefing materials, meeting logistics, and follow-up to maximize executive effectiveness.
Coordinate executive travel, itineraries, and logistics while anticipating changes and resolving conflicts proactively.
Exercise sound judgment in protecting executive time while maintaining exceptional responsiveness to internal and external partners.

2. Stakeholder Engagement & Customer Experience

Serve as a professional ambassador for Opportunity@Work by creating exceptional experiences for funders, partners, employers, board members, policymakers, and visitors to the O@W office.
Coordinate communications, scheduling, logistics, and follow-up for high-profile virtual and in-person meetings and engagements.
Draft and manage correspondence related to executive priorities and stakeholder engagement.
Build trusted relationships through professionalism, responsiveness, attention to detail, and excellent customer service.
Ensure every interaction reflects Opportunity@Work's mission, values, and commitment to operational excellence.

3. Workplace Experience & Events

Serve as the primary coordinator for in-person office operations supporting the Impact team.
Coordinate logistics for visiting partners, funders, board members, and guests.
Manage conference rooms, meeting logistics, catering, supplies, vendors, and workplace operations as needed.
Plan and execute retreats, team meetings, partner convenings, and special events.
Create welcoming, well-organized experiences that foster collaboration and strengthen relationships.

4. Impact Team Operations & Project Management

Strengthen and continuously improve the Impact team's operating systems, documentation, templates, shared drives, and workflows.
Coordinate team meetings, planning sessions, retreats, and internal cross-functional projects.
Establish and reinforce effective ways of working, including documentation, communication, and project management practices.
Track priorities, manage timelines, and ensure accountability across multiple initiatives.
Serve as a flexible "pinch hitter," stepping in wherever additional coordination, problem-solving, or operational support is needed.
Identify opportunities to improve efficiency and recommend practical solutions that enhance team effectiveness.
Proactively identify risks, remove operational roadblocks, and keep leaders informed of progress across key initiatives.

5. Budget & Administrative Operations

Support budget planning, forecasting, and financial tracking for the Impact team in partnership with Finance.
Coordinate administrative operations including travel, vendors, contracts, purchasing, and expense management.
Help develop scalable operational systems that support a growing organization.
Qualifications

You may be a great fit if you:

Have experience coordinating schedules, meetings, projects, events, or day-to-day operations in a fast-paced environment.
Are exceptionally organized and enjoy keeping people, information, and priorities on track.
Communicate clearly and professionally, both in writing and in person.
Love creating positive experiences for colleagues, customers, partners, or guests.
Can manage multiple priorities while staying calm, flexible, and detail-oriented.
Take initiative, solve problems independently, and anticipate what needs to happen next.
Build trust with others by being dependable, responsive, and handling sensitive information with care.
Are comfortable learning new technology (including AI) and using tools like Google Calendar, Gmail, Docs, Sheets, Slides, or similar workplace software.
Enjoy working behind the scenes to help teams and leaders do their best work.

It would be a bonus if you have experience:

Supporting senior leaders or coordinating work across multiple teams.
Planning meetings, events, or travel.
Managing office operations or welcoming visitors and guests.
Working in a nonprofit, government, education, or other mission-driven organization.

What Success Looks Like

Within the first year, the Manager, Executive Operations will have:

Built trusted relationships across the Impact team and with key internal and external stakeholders.
Established highly effective executive calendar and priority management systems.
Created seamless experiences for executive meetings, partner engagements, and organizational convenings.
Strengthened the operational infrastructure that enables the Impact team to work efficiently and collaboratively.
Become a trusted operator who anticipates needs, solves problems proactively, and consistently delivers exceptional service.

Skills

Executive Support

Operational Leadership

Project coordination

Stakeholder Engagement

Calendar Management

Office Management

Communication

Problem Solving

Ready to Apply?

Join Opportunity@Work today

Salary Range

$72k - $99k

Posted 2 months ago

More Operations roles you might like

Discover similar opportunities from companies that are also hiring remotely.

Operations Coordinator

SBS Services Group (SSG)

Full Time

$0.022k - $0.026k

20 hours ago

Benefits: • 401(k) • Health insurance • Paid time off About the Role: SBS Services Group (SSG) is looking for a driven and detail-oriented Operations Coordinator to join our team in San Diego, CA.

United States

Mid

Operations Coordination

Project Management

Data Management

+5 more

CRM Operations Manager

MyFitnessPal

Full Time

$100k - $135k

20 hours ago

At MyFitnessPal, we believe good health starts with what you eat. We provide tools, resources and support to enable users to reach their health goals. We’re looking for a CRM Operations Manager to join the Lifecycle Marketing Team who will strengthen the data foundation and operational mechanics…

United States

Senior

Braze

Lifecycle Marketing

CRM operations

+5 more

Bilingual Operations Manager (English-Spanish)

Mangone Law Firm

Full Time

$0.018k - $0.028k

1 day ago

Can you see the big picture, spot bottlenecks before they become a problem, and keep the entire process flowing without friction? Are you passionate about leading teams toward excellence, raising both quality and productivity without trading one for the other? If your answer is a resounding YES!!!

Worldwide

Mid

Bilingual

Workflow Optimization

Process Improvement

+5 more

Explore more remote openings

Browse fresh listings from our global community of remote-friendly teams.

Senior System Support Specialist II (Medical Imaging - PACS / RIS)

Intelerad

Full Time

19 hours ago

Company Description At Intelerad, we believe the path to answers in healthcare should be clear-whether you are waiting for a diagnosis or trying to expedite one.

United Kingdom

Mid

PACS

RIS

VNA

+5 more

Senior System Support Specialist II (Medical Imaging - PACS / RIS)

Intelerad

Full Time

19 hours ago

Company Description At Intelerad, we believe the path to answers in healthcare should be clear-whether you are waiting for a diagnosis or trying to expedite one.

United Kingdom

Mid

PACS

RIS

VNA

+5 more

Staff Cloud Architect L4

Robots and Pencils

Contract

CAD 0.053k - CAD 0.074k

20 hours ago

Staff Cloud Architect APPLICATIONS FROM OUTSIDE CANADA & THE US WILL NOT BE CONSIDERED FOR THIS ROLE 6 month contract Company Overview Robots & Pencils is an applied AI engineering firm building the next frontier of business architecture.

United States

Canada

Staff

Cloud Architecture

AWS

Azure

+5 more

Special Assistant

Florida Democratic Party

Part Time

20 hours ago

Title: Special Assistant Location: Tallahassee, FL or remote Reports to: Executive Director Job Type: Part-time or Full-time Position Overview: We are seeking a proactive and organized staffer to join our team as a Special Assistant for at least twenty hours per week.

Worldwide

Mid

Administrative Support

Scheduling

Calendar Management

+5 more

Senior Cloud Architect

Robots and Pencils

Full Time

$0.053k - $0.073k

20 hours ago

Senior Cloud Architect APPLICATIONS FROM OUTSIDE CANADA & THE US WILL NOT BE CONSIDERED FOR THIS ROLE Company Overview Robots & Pencils is an applied AI engineering firm building the next frontier of business architecture.

United States

Canada

Senior

Cloud Architecture

AWS

Python

+5 more

Staff Security Engineer

Robots and Pencils

Full Time

$0.056k - $0.077k

20 hours ago

Staff Security Engineer This position is remote based in the US Applicants outside of the US will not be considered for this role Company Overview Robots & Pencils is an applied AI engineering firm building the next frontier of business architecture.

United States

Security Engineering

Staff

Cloud Security

Application Security

Threat Modeling

+5 more

Luxury Travel Consultant – Customer Experience (Remote)

ETS

Full Time

21 hours ago

About the Position Effortless Travel Solution is looking for a Travel Experience Specialist (Luxury & Leisure) to support clients in planning and managing exceptional travel experiences.

Worldwide

Design

Product Design

Entry

Customer Service

Communication

Interpersonal skills

+5 more

Insurance Agency Expansion Partner

Symmetry Financial Group

Full Time

22 hours ago

Location: Remote Position Job Type: Part-Time | Full-Time | Uncapped Commission Build a Business, Not Just a Job Are you looking for an opportunity where your effort directly impacts your income, growth, and future?

United States

Entry

Financial Protection

Insurance

Wealth-building

+5 more

Staff Data Systems Architect

MyFitnessPal

Full Time

$160k - $220k

22 hours ago

At MyFitnessPal, we believe good health starts with what you eat. We provide tools, resources and support to enable users to reach their health goals. We are looking for a Staff Data Systems Architect to join the MyFitnessPal Data Engineering team.

United States

Data

Data Science

Staff

Systems Design

Data Platform Architecture

Data engineering

+5 more

Staff Data Systems Architect

MyFitnessPal

Full Time

$160k - $220k

22 hours ago

United States

Data

Data Science

Staff

Systems Design

Data Platform Architecture

Data engineering

+5 more

Director, Engineering, Applied AI

McGraw Hill LLC.

Full Time

22 hours ago

Overview Impact the Moment At McGraw Hill, our mission is to unlock the full potential of every learner. This role puts you at the center of that mission, applying cutting-edge AI to products used by millions of students and educators.

United States

Machine Learning

Staff

Artificial Intelligence

Generative AI

Team Leadership

+5 more

Chief of Staff

Shift5

Full Time

22 hours ago

About Shift5 Shift5 is building the data platform for onboard operational technology (OT). We deliver cybersecurity, predictive maintenance, and compliance capabilities that enable defense and commercial fleets to operate with greater readiness, resilience, and mission assurance.

United States