Accounting Operations Coordinator at Seeq

United States

<p>Position Summary</p><p>The Accounting Operations Coordinator supports the day-to-day execution of accounting workflows, with primary responsibility for Accounts Payable and assisting with collections support, expense administration, and accounting inbox triage under guidance. This role serves as a key operational hub for the accounting team — ensuring AP invoices are processed accurately, vendor and employee inquiries are triaged efficiently, and accounting systems remain organized and compliant.</p><p></p><p>Accounts Payable (Primary Responsibility)</p><ul><li>Support day-to-day Accounts Payable processes by following established procedures (invoice entry and coding)</li><li>Maintain vendor records and onboarding documentation</li><li>Monitor AP aging and resolve discrepancies with vendors</li><li>Support annual 1099 filings</li><li>Support month-end AP accrual preparation</li></ul><p>Accounting Intake &amp; Workflow Coordination</p><ul><li>Monitor accounting inbox and route requests appropriately</li><li>Triage accounting-related Slack inquiries</li><li>Manage incoming physical mail related to accounting</li><li>Track open requests and ensure timely resolution</li><li>Maintain organized documentation and workflow procedures</li></ul><p>Expense &amp; Corporate Card Administration</p><ul><li>Review employee expenses for completeness and policy compliance</li><li>Monitor Ramp transactions and follow up on missing documentation</li><li>Support new employee onboarding in Ramp</li><li>Escalate policy exceptions as needed</li></ul><p>Collections &amp; AR Support</p><ul><li>Assist with customer collections outreach</li><li>Monitor AR aging and flag past-due accounts</li></ul><p>General Accounting Support</p><ul><li>Provide data and documentation for month-end close activities under direction of senior team members</li><li>Support ad hoc projects as needed</li><li>Works from detailed instructions for new tasks and established checklists/SOPs for recurring work; escalates exceptions to Lead Accountant or Sr. Director, Corporate Accounting</li><li>Follow documented processes and keep them up to date by flagging issues or suggesting small improvements to the team</li></ul> <ul><li>0-2 years of experience in accounting, finance, or related operations; internships or coursework acceptable</li><li>Familiarity with any accounting or expense tool a plus; training provided on Sage Intacct and Ramp</li><li>Experience with purchase orders, including matching invoices to POs and resolving discrepancies</li><li>Comfortable with Excel for basic tasks (sorting, filters, simple formulas)</li><li>Strong organizational skills and attention to detail</li><li>Execute clearly defined tasks across multiple workflows, asking for guidance when priorities or situations are unclear</li><li>Comfortable working in a remote, fast-paced, collaborative environment</li><li>Strong verbal and written communication skills</li></ul> <p>Seeq is a remote-first (only) company founded by serial entrepreneurs. Our executive team and board of directors have extensive experience with successful startup ventures in high-growth environments.</p><p>We are founded on the idea that companies need better solutions for quickly and easily getting business insight from their industrial process data. Our mission is to provide software and services that convert that data into meaningful information that the business can use to improve profitability.</p><p>We have a wonderful, kind-hearted, talented team that loves to collaborate, lead by example, and exceed our customers’ expectations. We are certified as a great place to work, an emerging startup, the Technology Fast 500, and Inc. Magazine's Best Places to Work.</p><p>The Perks of Working at Seeq</p><ul><ul><li>Competitive salary plus commission incentives</li><ul><li>$63,000 USD base salary</li></ul><li>Benefits:</li><ul><li>12-week paid Seeq family leave</li><li>Unlimited PTO</li><li>Internet and mobile phone reimbursements</li><li>Medical benefits</li><li>Group term life insurance</li><li>Short-term and long-term disability insurance pre-tax benefits</li><li>Voluntary vision and dental (ortho)</li><li>Vacation bonus program</li><li>Employee Assistance Program</li><li>Generous home office allowance</li><li>The best co-workers (we've analyzed the data, so we know it's true.)</li><li>Pet-friendly workspace (your dog will be so happy to have you home)</li><li>You love your job!</li></ul></ul></ul><p>Seeq provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.</p><p>You must be authorized to work in the country in which you reside. Seeq does not sponsor US F1 or H-1B work visas</p>