Is the Executive Assistant position at The Mortgage Law Firm fully remote?

Yes, this Executive Assistant position at The Mortgage Law Firm is a remote position. The role is available for candidates in United States.

Is this a full-time or part-time Executive Assistant role?

This is a full-time Executive Assistant position at The Mortgage Law Firm.

How do I apply for the Executive Assistant position at The Mortgage Law Firm?

You can apply for this Executive Assistant position by clicking the "Apply Now" button on this page, which will take you to The Mortgage Law Firm's application portal.

Executive Assistant at The Mortgage Law Firm

United States

Apply Now

Remote Opportunity

Executive Assistant

Join The Mortgage Law Firm as a senior professional working remotely from United States. Explore the role, benefits, and apply in one place.

Executive Assistant

The Mortgage Law Firm

Full Time

3 weeks ago

About the role The Mortgage Law Firm is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide direct support to our Chief Executive Officer (CEO) and Chief Operating Officer (COO).

United States

Engineering

Senior

Executive Support

Calendar Management

Travel Coordination

+5 more

Job Description

About the role

The Mortgage Law Firm is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide direct support to our Chief Executive Officer (CEO) and Chief Operating Officer (COO). This individual will be responsible for managing executive schedules, coordinating meetings, tracking priorities, handling communications, arranging travel, supporting special projects, and serving as a liaison between executive leadership and internal and external stakeholders.

What you'll do

Executive Support

Manage and coordinate executive calendars for the CEO and COO.
Schedule meetings, conference calls, appointments, and virtual events.
Anticipate scheduling conflicts and proactively recommend solutions.
Prepare and organize meeting agendas, reports, presentations, and supporting materials.
Draft correspondence, internal communications, and executive-level documents.
Monitor and help prioritize incoming communications and requests.
Manage confidential and sensitive information with discretion and professionalism.

Meeting & Project Coordination

Attend meetings as requested and document meeting notes, decisions, and action items.
Track assignments, deadlines, and follow-up activities.
Assist with planning and coordination of leadership meetings and strategic initiatives.
Coordinate communication and follow-up among leadership team members.

Travel & Event Planning

Coordinate travel arrangements.
Prepare detailed travel itineraries and supporting documentation.
Manage travel-related expenses and reimbursement submissions.
Assist in planning executive participation at conferences, industry events, or travel between offices.

Administrative Operations

Coordinate document review, approvals, and electronic signatures.
Prepare reports, spreadsheets, and presentations using Microsoft Office applications.
Assist with expense reporting, invoice processing, and administrative workflows.
Maintain records and organizational systems that support executive operations.

Communication & Relationship Management

Serve as a professional point of contact between the CEO, COO, leadership team, clients, vendors, and business partners.
Support the preparation of executive communications and company announcements.
Handle sensitive matters with professionalism, diplomacy, and sound judgment.

Qualifications

Required

Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Excellent attention to detail and accuracy.
Ability to prioritize competing demands in a fast-paced environment.
Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred

Experience supporting multiple executives simultaneously.
Experience in a legal, financial services, mortgage servicing, or professional services environment.
Experience coordinating projects and managing deadlines.
Familiarity with event planning, travel coordination, and leadership meeting support.

Knowledge, Skills & Abilities

Strong judgment and decision-making skills.
Ability to anticipate needs and solve problems independently.
Exceptional follow-through and accountability.
Professional demeanor and executive presence.
Strong interpersonal and relationship-building skills.
Ability to work effectively with individuals at all levels of the organization.
Comfortable managing multiple projects and changing priorities.

Skills

Executive Support

Calendar Management

Travel Coordination

Project coordination

Communication

Microsoft 365

Outlook

Word

Ready to Apply?

Join The Mortgage Law Firm today

Posted 3 weeks ago

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