Corporate Governance Associate at World Business Lenders, LLC

Worldwide

<p>Overview</p><ul><li> World Business Lenders (WBL) is a privately held portfolio lender specializing in real estate-secured business loans for underserved businesses. WBL operates with a fully remote, multinational workforce and an experienced executive leadership team.</li><li>Typically, the work schedule is from 9:00 AM to 6:00 PM Eastern Time, Monday through Friday, though additional hours may be required based on business needs.</li></ul><p></p><p>About the Role</p><ul><li>WBL is seeking a Corporate Governance Associate to support entity maintenance, corporate filings, governance approvals, recordkeeping, intellectual property administration, and corporate-structure projects. The Associate will maintain accurate entity data, coordinate signatures and filings, track deadlines, and keep governance records complete and accessible.</li></ul><p></p><p>What Success Looks Like </p><ul><li>Keeps entity profiles, calendars, minute books, organizational charts, and filing records accurate and current.</li><li>Coordinates approvals, signatures, filings, and follow-up without missed deadlines.</li><li>Produces complete, well-organized records for audits, transactions, and diligence requests.</li><li>Identifies discrepancies, missing documents, and standing issues and escalates them promptly.</li></ul><p></p><p></p><p>What You'll Be Doing (Core Responsibilities)</p><ul><li>Entity and Records Administration</li><ul><li>Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts.</li><li>Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records.</li><li>Process approved updates to entity information and confirm consistency across internal systems and external portals.</li><li>Respond to authorized requests for governance documents and entity information using established controls.</li></ul><li>Filings and Good Standing</li><ul><li>Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations.</li><li>Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation.</li><li>Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence.</li><li>Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation.</li></ul><li>Governance Approvals and Project Support</li><ul><li>Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials using approved templates.</li><li>Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention.</li><li>Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects.</li><li>Assist with administrative tracking of intellectual property registrations, renewals, assignments, and supporting records.</li></ul><li>Reporting and Quality Control</li><ul><li>Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion.</li><li>Perform periodic comparisons of entity data and governance records and help resolve inconsistencies.</li><li>Maintain standard trackers, checklists, templates, naming conventions, and document-retention practices.</li><li>Protect confidential and privileged information and follow established quality-review procedures.</li></ul></ul> <ul><li>Education</li><ul><li>Bachelor's degree in legal studies, business, finance, accounting, or a related field; equivalent relevant experience may be considered.</li><li>Paralegal or corporate-governance coursework or certification is preferred.<br /></li></ul><li>Required Experience</li><ul><li>2+ years of experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function.</li><li>Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is preferred.</li><li>Ability to manage detailed, deadline-driven work across multiple entities and jurisdictions.</li><li>Strong written communication, document-control, and quality-review skills.</li></ul></ul><p></p><p>Preferred Background / Industry Experience</p><ul><li>Financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry.</li></ul><p></p><p>Specific Technical Skills Needed</p><ul><li>Entity data, governance calendars, and corporate records administration.</li><li>Corporate filings, resolutions, consents, and signature coordination.</li><li>Organizational charts, minute books, and document repositories.</li><li>Microsoft Office and experience with entity-management or registered-agent platforms.</li></ul><p></p><p>Key Competencies</p><ul><li>Attention to detail</li><li>Organization</li><li>Follow-through</li><li>Discretion</li><li>Clear communication</li><li>Problem-solving<br /></li></ul><p>Remote Work Requirements</p><ul><li>Stable, reliable internet connection.</li><li>Professional and dedicated remote working setup.</li><li>Ability to work effectively across a remote, multinational organization and maintain confidentiality.</li></ul><p></p> <p>What We Offer</p><p>💰 Compensation in USD.</p><p>🏖️ Benefits include paid time off (PTO).</p><p>🌍 Work Environment: Fully remote work environment.</p><p></p><p><br /><br />Ready to Apply?</p><p>If this sounds like you, we'd love to hear from you - submit your CV in English and hit Apply</p>