Administrative Specialist II (United States) at Cordis

United States

Overview When you join the team at Cordis, you become part of an inspiring mission to save lives, impacting millions of people and broadening access to life-saving cardiovascular and endovascular technology. As a global leader for over 60 years, we are dedicated to being the heart of innovation to transform cardiovascular care. At Cordis, we're teammates, not just employees. We embrace an empowered and one-team culture where teammates are inspired to unleash their full potential. With diverse teams on a global scale, we believe the richness of our experiences and backgrounds enhances the careers of our teammates, the service to our customers, and ultimately, the lives of our patients. If you love a challenge and are ready to have a direct, transformative and positive impact on the lives of millions, then Cordis is just the place for you. We are the people behind the people who keep saving lives. Responsibilities We are seeking a highly skilled and experienced Administrative Specialist II to provide high-level administrative support to senior leaders within the Commercial organization for the Americas (US, Canada, Latin America and Puerto Rico). This role will play a crucial part in ensuring the efficiency and success of the commercial leadership team’s initiatives, helping to manage day-to-day operations, cross-functional coordination, and strategic priorities across multiple executives. This role will also support some projects and administrative needs across the broader commercial organization with possible exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, confidentiality and judgment. Responsibilities: Provide direct administrative support to multiple senior commercial leaders, including managing complex and competing calendars, scheduling meetings, expense reporting, coordinating travel, and ensuring efficient use of leadership time across priorities. Provide sales operations assistance thru coordination of commercial leadership team activities across multiple functions and regions, ensuring alignment across leaders and teams. Oversee and manage key commercial projects and deadlines, often spanning multiple leaders and teams, ensuring alignment, visibility, and timely execution Assist in the preparation of executive-level reports, presentations, and business documents, tailored to multiple stakeholders and leadership needs. Oversee logistics of high-level meetings, presentations, and client events in conjunction with Meetings & Events Team. Will require technical support in coordinating WebEx, video, conferencing, and conference calls as well as supporting through recording meeting minutes, managing agencies, and/or tracking action items as appropriate. Work closely with other departments such as Marketing, Finance, and HR to support sales initiatives and ensure alignment with organizational goals. Anticipate the needs of multiple leaders and their teams, proactively identifying conflicts, aligning priorities, and addressing challenges across a dynamic stakeholder environment. Serve as a key point of contact for internal and external communications related to the commercial leadership team, ensuring effective flow of information across leaders, teams, clients, and partners. Provide cross-functional and department support for administrative processes including, but not limited, to purchase order requests, new supplier setup, invoice payments, product launch logo items purchasing, commercial sponsorship requests, ordering office supplies/equipment, managing SharePoint sites and user lists, and distribution lists for routine departmental communications. Identify opportunities to streamline administrative processes, improving the efficiency of commercial leadership operations and team productivity across multiple leaders. Qualifications 3+ years of experience in an executive assistant, administrative specialist, or senior administrative support role, preferably within a sales or corporate environment. Previous experience in supporting multiple senior leaders with complex and competing calendar/travel requirements strongly preferred. Bachelor’s degree in business administration, sales, or a related field. Combination of experience and education will be required.