Is the Administrative Assistant (Temporary) position at Engaged fully remote?

Yes, this Administrative Assistant (Temporary) position at Engaged is a remote position. The role is available for candidates in Canada.

Is this a full-time or part-time Administrative Assistant (Temporary) role?

This is a contract Administrative Assistant (Temporary) position at Engaged.

What is the salary range for the Administrative Assistant (Temporary) position?

The salary range for this Administrative Assistant (Temporary) role is CAD 0.021k - CAD 0.024k.

How do I apply for the Administrative Assistant (Temporary) position at Engaged?

You can apply for this Administrative Assistant (Temporary) position by clicking the "Apply Now" button on this page, which will take you to Engaged's application portal.

Administrative Assistant (Temporary) at Engaged

Canada

CAD 0.021k - CAD 0.024k

<figure data-alignment="center" class="relative" style="width:fit-content;margin-left:auto;margin-right:auto;"><img src="https://images.teamtailor-cdn.com/images/s3/teamtailor-production/original-v3/image_uploads/59c259bb-8634-4a2e-8e54-3761c53b10f4/original.png" alt="Canada Homestay Network" title="" width="265" height="265" data-alignment="center" style="width:265px;height:auto;"></figure>Who We AreThe Canada Homestay Network Society is a family-run, non-profit society, that has helped tens of thousands of students find a home away from home in Canada. We connect international students with compassionate and caring families in Canada, creating enriching cultural experiences for both students and host families for the past 30 years.Be part of something that matters! Join a team that connects international students with compassionate and caring families in Canada, creating enriching cultural experiences for both students and host families.About the Host Ambassador positionReporting to the Co-CEOs, the Temporary Administrative Assistant (AA) provides high-level administrative, coordination, and operational support to the Co-CEOs and Leadership Team. This role supports effective communication, scheduling, document management, meeting coordination, and organizational follow-through across a remote workplace environment.The Temporary AA is expected to exercise sound judgment, maintain the highest level of confidentiality, and proactively support efficient executive operations. The role requires exceptional organizational skills, attention to detail, professionalism, responsiveness, adaptability, and the ability to manage competing priorities while working independently and supporting diverse leadership styles and organizational needs.This is a temporary full-time position (40 hours per week), compensated with an hourly wage between $21.00 -$24.00.Key Responsibilities<ul><li class="MsoNormal">Provide proactive administrative support to the Co-CEOs and Leadership Team, including calendar management, scheduling, meeting preparation, correspondence tracking, and follow-up.</li><li class="MsoNormal">Coordinate complex scheduling across internal and external stakeholders, including meetings across time zones.</li><li class="MsoNormal">Monitor priorities, flag urgent matters, and support effective information flow across the organization.</li><li class="MsoNormal">Prepare, compile, organize, and maintain documents, reports, and materials needed for meetings and leadership activities.</li><li class="MsoNormal">Use discretion and sound judgment when handling confidential, sensitive, or time-sensitive information.</li><li class="MsoNormal">Coordinate administrative processes related to corporate travel, expenses, credit card reporting, invoicing, deposits, mail, shipping, and vendor coordination.</li><li class="MsoNormal">Maintain accurate organizational records, contact lists, templates, and filing systems.</li><li class="MsoNormal">Support internal surveys, feedback processes, appreciation initiatives, recognition activities, and other administrative programs.</li><li class="MsoNormal">Coordinate materials, inventory, gifting, and other operational supports as required.</li><li class="MsoNormal">Support data accuracy and documentation practices across internal systems.</li><li class="MsoNormal">Maintain organized, accurate, and accessible document management systems.</li><li class="MsoNormal">Support updates to organizational templates, letterhead, forms, and shared files.</li><li class="MsoNormal">Promote consistent file naming, document storage, and version control practices.</li><li class="MsoNormal">Assist with annual and periodic administrative documentation, including tax, insurance, and employment-related records as required.</li><li class="MsoNormal">Coordinate assigned projects and initiatives, including the CHN Scholarship Program and other organizational priorities.</li><li class="MsoNormal">Support planning and logistics for meetings, AGMs, National Meetings, and other in-person or virtual events.</li><li class="MsoNormal">Coordinate travel, accommodations, meeting materials, recordings, room bookings, meals, and related logistics as needed.</li><li class="MsoNormal">Perform other related duties as assigned.</li></ul>The successful candidate will have<ul><li class="MsoNormal">Minimum of 3 years of relevant administrative experience, gained through Administrative Assistant, Executive Assistant, senior administrative support, co-op, internship, volunteer positions or similar roles.</li><li class="MsoNormal">Post-secondary education in business administration, office administration, or a related field is preferred.</li><li class="MsoNormal">Experience supporting senior leaders, remote teams, or cross-functional organizations is an asset.</li><li class="MsoNormal">Experience working with international students or culturally diverse stakeholders is an asset.</li><li class="MsoNormal">Strong administrative, coordination, planning, and organizational skills.</li><li class="MsoNormal">Ability to work independently in a remote environment while managing multiple priorities.</li><li class="MsoNormal">Excellent attention to detail and follow-through.</li><li class="MsoNormal">Strong written and verbal communication skills, including editing and proofreading.</li><li class="MsoNormal">Ability to exercise discretion, confidentiality, and sound judgment.</li><li class="MsoNormal">Strong interpersonal skills and ability to work professionally with colleagues, leaders, clients, partners, and external contacts.</li><li class="MsoNormal">Ability to prioritize work, anticipate needs, identify issues, and recommend practical solutions.</li><li class="MsoNormal">Flexible, service-oriented, and collaborative approach.</li><li class="MsoNormal">Strong proficiency with Microsoft 365; experience with FileMaker is an asset.</li><li class="MsoNormal">Basic to intermediate reporting, tracking, and data accuracy skills.</li></ul><div>How to applyTo view the full scope of this role, please consult the <a target="_blank" href="https://engagedhr.com/wp-content/uploads/2026/07/Job-Description-Temp-Admin-Assistant-Final.pdf">complete job description</a>. If you are interested in communicating with cultures from around the world and helping change international students’ lives while in Canada, please apply with your cover letter and resume.Our recruitment process relies on human review. We do not use artificial intelligence (AI) tools to screen, select, or assess candidates.</div>

Apply Now

Remote Opportunity

Administrative Assistant (Temporary)

Join Engaged as a mid professional working remotely from Canada. Explore the role, benefits, and apply in one place.

Administrative Assistant (Temporary)

Engaged

Contract

CAD 0.021k - CAD 0.024k

2 months ago

Who We Are The Canada Homestay Network Society is a family-run, non-profit society, that has helped tens of thousands of students find a home away from home in Canada.

Canada

Engineering

Mid

Calendar Management

Executive Support

Document Management

+5 more

Job Description

Who We Are

The Canada Homestay Network Society is a family-run, non-profit society, that has helped tens of thousands of students find a home away from home in Canada. We connect international students with compassionate and caring families in Canada, creating enriching cultural experiences for both students and host families for the past 30 years.

Be part of something that matters! Join a team that connects international students with compassionate and caring families in Canada, creating enriching cultural experiences for both students and host families.

About the Host Ambassador position

Reporting to the Co-CEOs, the Temporary Administrative Assistant (AA) provides high-level administrative, coordination, and operational support to the Co-CEOs and Leadership Team. This role supports effective communication, scheduling, document management, meeting coordination, and organizational follow-through across a remote workplace environment.

The Temporary AA is expected to exercise sound judgment, maintain the highest level of confidentiality, and proactively support efficient executive operations. The role requires exceptional organizational skills, attention to detail, professionalism, responsiveness, adaptability, and the ability to manage competing priorities while working independently and supporting diverse leadership styles and organizational needs.

This is a temporary full-time position (40 hours per week), compensated with an hourly wage between $21.00 -$24.00.

Key Responsibilities

Provide proactive administrative support to the Co-CEOs and Leadership Team, including calendar management, scheduling, meeting preparation, correspondence tracking, and follow-up.
Coordinate complex scheduling across internal and external stakeholders, including meetings across time zones.
Monitor priorities, flag urgent matters, and support effective information flow across the organization.
Prepare, compile, organize, and maintain documents, reports, and materials needed for meetings and leadership activities.
Use discretion and sound judgment when handling confidential, sensitive, or time-sensitive information.
Coordinate administrative processes related to corporate travel, expenses, credit card reporting, invoicing, deposits, mail, shipping, and vendor coordination.
Maintain accurate organizational records, contact lists, templates, and filing systems.
Support internal surveys, feedback processes, appreciation initiatives, recognition activities, and other administrative programs.
Coordinate materials, inventory, gifting, and other operational supports as required.
Support data accuracy and documentation practices across internal systems.
Maintain organized, accurate, and accessible document management systems.
Support updates to organizational templates, letterhead, forms, and shared files.
Promote consistent file naming, document storage, and version control practices.
Assist with annual and periodic administrative documentation, including tax, insurance, and employment-related records as required.
Coordinate assigned projects and initiatives, including the CHN Scholarship Program and other organizational priorities.
Support planning and logistics for meetings, AGMs, National Meetings, and other in-person or virtual events.
Coordinate travel, accommodations, meeting materials, recordings, room bookings, meals, and related logistics as needed.
Perform other related duties as assigned.

The successful candidate will have

Minimum of 3 years of relevant administrative experience, gained through Administrative Assistant, Executive Assistant, senior administrative support, co-op, internship, volunteer positions or similar roles.
Post-secondary education in business administration, office administration, or a related field is preferred.
Experience supporting senior leaders, remote teams, or cross-functional organizations is an asset.
Experience working with international students or culturally diverse stakeholders is an asset.
Strong administrative, coordination, planning, and organizational skills.
Ability to work independently in a remote environment while managing multiple priorities.
Excellent attention to detail and follow-through.
Strong written and verbal communication skills, including editing and proofreading.
Ability to exercise discretion, confidentiality, and sound judgment.
Strong interpersonal skills and ability to work professionally with colleagues, leaders, clients, partners, and external contacts.
Ability to prioritize work, anticipate needs, identify issues, and recommend practical solutions.
Flexible, service-oriented, and collaborative approach.
Strong proficiency with Microsoft 365; experience with FileMaker is an asset.
Basic to intermediate reporting, tracking, and data accuracy skills.

How to apply

To view the full scope of this role, please consult the complete job description. If you are interested in communicating with cultures from around the world and helping change international students’ lives while in Canada, please apply with your cover letter and resume.

Our recruitment process relies on human review. We do not use artificial intelligence (AI) tools to screen, select, or assess candidates.

Skills

Calendar Management

Executive Support

Document Management

meeting coordination

Microsoft 365

FileMaker

Project coordination

Written Communication

Ready to Apply?

Join Engaged today

Salary Range

CAD 0.021k - CAD 0.024k

Posted 2 months ago

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