Finance and Operations Coordinator (Remote) at Shuttlerock

New Zealand

JOB DESCRIPTION - Finance and Operations Coordinator Reporting to: Head of Finance Location: Remote, Mexico Duration: Approximately 4 months (fixed-term contract) Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities. Key Responsibilities Finance Support • Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate. • Import bank statements into Workday and reconcile bank accounts on a weekly basis. • Track supplier invoices, submit in Workday, and process for payment. • Review the AR Debtor report and follow up with clients regarding overdue invoices. • Assist with month-end close workpapers as directed by the Group Accountant. Payroll • Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice. • Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing. Mexico Operations • Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments. • Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances. Administration & HR Support • Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests. • Coordinate employee onboarding and offboarding processes as needed. About You • 2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role. • Comfortable working with accounting and ERP systems (experience with Workday is a plus). • Familiarity with payroll processing in the US and/or Mexico. • Experience with bank reconciliations, accounts payable, and accounts receivable. • Strong attention to detail and ability to manage multiple deadlines independently. • Excellent written and verbal communication in both English and Spanish. • Experience in a multinational or multi-entity environment is desirable. • Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).