Is the Health Care Administrative Virtual Assistant position at Virtual Colleague Philippines fully remote?

Yes, this Health Care Administrative Virtual Assistant position at Virtual Colleague Philippines is fully remote and you can work from anywhere in the world.

Is this a full-time or part-time Health Care Administrative Virtual Assistant role?

This is a full-time Health Care Administrative Virtual Assistant position at Virtual Colleague Philippines.

How do I apply for the Health Care Administrative Virtual Assistant position at Virtual Colleague Philippines?

You can apply for this Health Care Administrative Virtual Assistant position by clicking the "Apply Now" button on this page, which will take you to Virtual Colleague Philippines's application portal.

Health Care Administrative Virtual Assistant at Virtual Colleague Philippines

Worldwide

<p>This is a remote position.</p><p style="margin-top:0px"></p> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> <b>Role Overview</b>:<br> </div> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> We are seeking a proactive, detail-oriented, and highly organized <b>Healthcare Administrative Virtual Assistant</b> to support the day-to-day operations of a UK-based home care agency. This role serves as an extension of our in-house operations team, providing administrative and operational support to ensure high-quality care delivery while maintaining compliance with UK healthcare regulations.<br> </div> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> The ideal candidate has a healthcare background, strong administrative skills, excellent communication abilities, and is eager to learn the UK's home care compliance requirements.<br> </div> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> <b>Scope of Work</b><br> </div> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> The Healthcare Administrative Virtual Assistant will be responsible for supporting the operations team with routine administrative and coordination tasks, including but not limited to:<br> </div> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> <b>Operations & Care Coordination</b><br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Coordinate with carers, clients, patients, and family members regarding care schedules and service updates.<br> </div> <div><br> </div></li> <li style=""> <div> Assist with staff rota (schedule) management using the company's care management software.<br> </div> <div><br> </div></li> <li style=""> <div> Handle routine operational communications via company email and WhatsApp.<br> </div> <div><br> </div></li> <li style=""> <div> Respond to schedule changes, cancellations, appointment requests, and other care-related updates.<br> </div> <div><br> </div></li> <li style=""> <div> Support the office team with general day-to-day operational tasks.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Compliance Administration</b><br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Assist with maintaining staff compliance records.<br> </div> <div><br> </div></li> <li style=""> <div> Perform and monitor Right to Work checks.<br> </div> <div><br> </div></li> <li style=""> <div> Assist with DBS (background check) administration.<br> </div> <div><br> </div></li> <li style=""> <div> Track training records, proof of address, and other regulatory documentation.<br> </div> <div><br> </div></li> <li style=""> <div> Help prepare documentation for compliance audits.<br> </div> <div><br> </div></li> <li style=""> <div> Learn and follow Care Quality Commission (CQC) standards and company procedures.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Payroll & Administrative Support</b><br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Review and organize weekly staff timesheets.<br> </div> <div><br> </div></li> <li style=""> <div> Assist with payroll preparation by ensuring timesheets are complete and accurate.<br> </div> <div><br> </div></li> <li style=""> <div> Prepare and process invoices using the company's invoicing software.<br> </div> <div><br> </div></li> <li style=""> <div> Support the accountant by maintaining accurate administrative records.<br> </div> <div><br> </div></li> <li style=""> <div> Perform general document management and data entry tasks.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>General Administrative Duties</b><br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Maintain organized digital records.<br> </div> <div><br> </div></li> <li style=""> <div> Support routine office administration.<br> </div> <div><br> </div></li> <li style=""> <div> Follow company SOPs and internal processes.<br> </div> <div><br> </div></li> <li style=""> <div> Handle confidential patient and employee information with professionalism and discretion.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Qualifications</b>:<br> </div> <div><br> </div><p></p><p style="margin-top:0px"></p> <div> <b>Required</b><br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Previous experience as an Administrative or Executive Virtual Assistant.<br> </div> <div><br> </div></li> <li style=""> <div> Strong Microsoft Office skills (Excel, Word, Outlook).<br> </div> <div><br> </div></li> <li style=""> <div> Excellent written and verbal English communication skills.<br> </div> <div><br> </div></li> <li style=""> <div> Highly organized with strong attention to detail.<br> </div> <div><br> </div></li> <li style=""> <div> Ability to multitask and prioritize in a fast-paced environment.<br> </div> <div><br> </div></li> <li style=""> <div> Willingness to learn UK healthcare regulations and company processes.<br> </div> <div><br> </div></li> <li style=""> <div> Ability to maintain strict confidentiality and sign a Non-Disclosure Agreement (NDA).<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Preferred</b><br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Background in healthcare, nursing, medical administration, or allied health.<br> </div> <div><br> </div></li> <li style=""> <div> Familiarity with UK healthcare or home care services is an advantage.<br> </div> <div><br> </div></li> <li style=""> <div> Understanding of basic medical terminology (e.g., blood pressure, infections, medications).<br> </div> <div><br> </div></li> <li style=""> <div> Experience supporting regulated healthcare environments.<br> </div> <div><br> </div></li> <li style=""> <div> Experience with compliance documentation and staff onboarding.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Ideal Candidate Profile, </b>we are looking for someone who:<br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Has a healthcare mindset and enjoys supporting care services.<br> </div> <div><br> </div></li> <li style=""> <div> Is dependable, flexible, and eager to learn.<br> </div> <div><br> </div></li> <li style=""> <div> Can work independently while collaborating closely with the operations team.<br> </div> <div><br> </div></li> <li style=""> <div> Demonstrates professionalism when handling confidential healthcare information.<br> </div> <div><br> </div></li> <li style=""> <div> Thrives in a structured, process-driven environment while adapting to changing priorities.<br> </div> <div><br> </div></li> <li style=""> <div> Is committed to delivering excellent administrative support that contributes to high-quality patient care.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Tools & Systems</b>, the successful candidate should be comfortable using or learning:<br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> Microsoft Excel<br> </div> <div><br> </div></li> <li style=""> <div> Microsoft Word<br> </div> <div><br> </div></li> <li style=""> <div> Outlook / Company Email<br> </div> <div><br> </div></li> <li style=""> <div> WhatsApp<br> </div> <div><br> </div></li> <li style=""> <div> Online care management software (training provided)<br> </div> <div><br> </div></li> <li style=""> <div> Online timesheet management system<br> </div> <div><br> </div></li> <li style=""> <div> Invoicing software<br> </div> <div><br> </div></li> <li style=""> <div> Digital document management systems<br> </div> <div><br> </div></li> <li style=""><i>Training will be provided on all company-specific platforms and processes.<br style=""> </i></li> </ul><p style="margin-top:0px"></p> <div> <b>Shifts & Hours</b>:<br> </div> <div><br> </div><p></p> <ul style="margin-top:0cm"> <li style=""> <div> <b>Employment Type:</b> Full-time<br> </div> <div><br> </div></li> <li style=""> <div> <b>Working Hours:</b> 8:00 AM – 6:00 PM (UK Time)<br> </div> <div><br> </div></li> <li style=""> <div> Occasional after-hours messages may require acknowledgment or action, particularly regarding urgent client schedule updates or care changes.<br> </div> <div><br> </div></li> </ul><p style="margin-top:0px"></p> <div> <b>Target Start Date: October 1</b><br> </div> <div><br> </div><p></p> <div> <br> </div><br>

Apply Now

Remote Opportunity

Health Care Administrative Virtual Assistant

Join Virtual Colleague Philippines as a mid professional working remotely from Worldwide. Explore the role, benefits, and apply in one place.

Health Care Administrative Virtual Assistant

Virtual Colleague Philippines

Full Time

2 months ago

This is a remote position. Role Overview : We are seeking a proactive, detail-oriented, and highly organized Healthcare Administrative Virtual Assistant to support the day-to-day operations of a UK-based home care agency.

Worldwide

Engineering

Mid

Administrative Support

Care coordination

Compliance Management

+5 more

Job Description

This is a remote position.

Role Overview:

We are seeking a proactive, detail-oriented, and highly organized Healthcare Administrative Virtual Assistant to support the day-to-day operations of a UK-based home care agency. This role serves as an extension of our in-house operations team, providing administrative and operational support to ensure high-quality care delivery while maintaining compliance with UK healthcare regulations.

The ideal candidate has a healthcare background, strong administrative skills, excellent communication abilities, and is eager to learn the UK's home care compliance requirements.

Scope of Work

The Healthcare Administrative Virtual Assistant will be responsible for supporting the operations team with routine administrative and coordination tasks, including but not limited to:

Operations & Care Coordination

Coordinate with carers, clients, patients, and family members regarding care schedules and service updates.
Assist with staff rota (schedule) management using the company's care management software.
Handle routine operational communications via company email and WhatsApp.
Respond to schedule changes, cancellations, appointment requests, and other care-related updates.
Support the office team with general day-to-day operational tasks.

Compliance Administration

Assist with maintaining staff compliance records.
Perform and monitor Right to Work checks.
Assist with DBS (background check) administration.
Track training records, proof of address, and other regulatory documentation.
Help prepare documentation for compliance audits.
Learn and follow Care Quality Commission (CQC) standards and company procedures.

Payroll & Administrative Support

Review and organize weekly staff timesheets.
Assist with payroll preparation by ensuring timesheets are complete and accurate.
Prepare and process invoices using the company's invoicing software.
Support the accountant by maintaining accurate administrative records.
Perform general document management and data entry tasks.

General Administrative Duties

Maintain organized digital records.
Support routine office administration.
Follow company SOPs and internal processes.
Handle confidential patient and employee information with professionalism and discretion.

Qualifications:

Required

Previous experience as an Administrative or Executive Virtual Assistant.
Strong Microsoft Office skills (Excel, Word, Outlook).
Excellent written and verbal English communication skills.
Highly organized with strong attention to detail.
Ability to multitask and prioritize in a fast-paced environment.
Willingness to learn UK healthcare regulations and company processes.
Ability to maintain strict confidentiality and sign a Non-Disclosure Agreement (NDA).

Preferred

Background in healthcare, nursing, medical administration, or allied health.
Familiarity with UK healthcare or home care services is an advantage.
Understanding of basic medical terminology (e.g., blood pressure, infections, medications).
Experience supporting regulated healthcare environments.
Experience with compliance documentation and staff onboarding.

Ideal Candidate Profile, we are looking for someone who:

Has a healthcare mindset and enjoys supporting care services.
Is dependable, flexible, and eager to learn.
Can work independently while collaborating closely with the operations team.
Demonstrates professionalism when handling confidential healthcare information.
Thrives in a structured, process-driven environment while adapting to changing priorities.
Is committed to delivering excellent administrative support that contributes to high-quality patient care.

Tools & Systems, the successful candidate should be comfortable using or learning:

Microsoft Excel
Microsoft Word
Outlook / Company Email
WhatsApp
Online care management software (training provided)
Online timesheet management system
Invoicing software
Digital document management systems
Training will be provided on all company-specific platforms and processes.

Shifts & Hours:

Employment Type: Full-time
Working Hours: 8:00 AM – 6:00 PM (UK Time)
Occasional after-hours messages may require acknowledgment or action, particularly regarding urgent client schedule updates or care changes.

Target Start Date: October 1

Skills

Administrative Support

Care coordination

Compliance Management

Payroll Administration

Data entry

Microsoft Office

Communication

Time Management

Ready to Apply?

Join Virtual Colleague Philippines today

Posted 2 months ago

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