Social Media &amp; Content Operations (AI-Focused) at Virtual Colleague Philippines

Mid

Social media management

Content Publishing

GoHighLevel

+5 more

Job Description

Business address: Atlanta Metropolitan Area

About the Client

An AI Strategist and Fractional Chief AI Officer who helps SaaS companies, software firms, accounting firms, wealth management firms, and regulated businesses operationalize AI through governance, strategy, and execution.

As a growing solopreneur, Kristen is expanding her thought leadership through podcasts, newsletters, social media, speaking engagements, and online education. She is looking for a highly organized Virtual Assistant who can execute operational and marketing tasks, allowing her to focus on strategy, consulting, and business growth.

Position Summary

We are looking for a proactive, detail-oriented Virtual Assistant who thrives on execution. The ideal candidate enjoys turning completed content into published, scheduled, and organized assets across multiple platforms.

Kristen already creates most of the content herself (or works with podcast production partners). The VA's primary responsibility is ensuring nothing falls through the cracks and that every piece of content reaches its intended destination.

This is not primarily a content creation role—it's an execution, coordination, organization, and publishing role with opportunities to grow into content creation over time.

Working Hours

Part-Time
Expected Hours: 10–15 hours/week
Maximum: 15 hours/week
Any work exceeding 15 hours requires prior approval.
Flexible schedule is acceptable.
Must have some overlapping working hours with the client's U.S. schedule for communication and meetings.

Primary Responsibilities

Social Media Management (Highest Priority)

Manage and execute content publishing across:

LinkedIn (highest priority)
Facebook
Instagram

Responsibilities include:

Schedule and publish content
Upload images provided by the client
Publish AI-generated graphics when applicable
Schedule podcast promotional posts
Publish short-form video clips
Repurpose podcast content into multiple social posts
Ensure content follows the client's publishing calendar
Recommend posting frequency and platform best practices
Monitor scheduled posts to ensure successful publishing

Podcast Support

Coordinate podcast-related administrative tasks including:

Preparing guest communication
Sending podcast interview questions
Ensuring guests receive required materials
Tracking recording schedules
Managing podcast publishing checklist
Coordinating with external podcast production partners
Ensuring promotional assets are published after each episode release

Note:

The VA is NOT responsible for:

Video editing
Podcast production
Uploading podcast episodes to Spotify, Apple Podcasts, or YouTube (handled by production team)

Content Distribution

Ensure all completed content is fully utilized.

Examples include:

Publishing blog articles to website (future)
Sharing blog content on social media
Publishing newsletters
Repurposing podcast content
Cross-posting content
Organizing content assets

The client already has valuable content being created but lacks time to distribute it consistently.

Newsletter Management

Assist with:

Building newsletters inside GoHighLevel
Formatting newsletters
Publishing newsletters
Duplicating newsletter content for LinkedIn
Scheduling newsletter campaigns

GoHighLevel (GHL)

The VA should be comfortable navigating GoHighLevel for marketing execution tasks such as:

Scheduling social media posts
Building newsletters
Updating content
Basic website edits (future)
Managing client assets

Future responsibilities may include:

Website updates
Landing page edits
Basic funnel maintenance

Advanced GoHighLevel development/building is not required initially and may eventually become a separate role.

Administrative Support

Assist with recurring business operations including:

Managing recurring workflows
Organizing content
Following documented processes
Keeping projects moving
Ensuring deadlines are met
Preventing tasks from slipping through the cracks
Providing regular progress updates

AI-Assisted Workflows

The client is an AI Strategist and expects the VA to embrace AI tools.

Responsibilities include:

Using ChatGPT efficiently
Following the client's AI prompts and documentation
Maintaining the client's writing style and tone
Learning the client's AI workflow
Eventually helping draft content using the client's AI doctrine

Future Growth Opportunities

As trust develops, responsibilities may expand into:

Website content updates
Additional GoHighLevel projects
Content repurposing
AI-assisted writing
Workflow automation
Additional executive assistant responsibilities

Required Skills

Social Media

LinkedIn (strong preference)
Facebook
Instagram
Social scheduling
Content publishing
Content repurposing

Marketing Tools

GoHighLevel
ChatGPT
Basic Canva knowledge (preferred)

Administrative Skills

Excellent organization
Process management
Calendar/task coordination
Detail-oriented
Deadline management
Follow-up skills

Technical Skills

Comfortable learning new software
Able to navigate SaaS platforms
Basic website editing (future)

Preferred Experience

Candidates with experience supporting:

Consultants
Coaches
Thought leaders
Executive brands
Podcast hosts
AI businesses
B2B service companies

will be highly preferred.

Personality & Communication Preferences

Kristen emphasized that communication is her highest priority.

The ideal VA should be:

Excellent English communicator (written and spoken)
Easy to understand during meetings
Proactive
Highly organized
Reliable
Detail-oriented
Comfortable asking questions
Collaborative
Self-starter
Accountable
Honest about progress and blockers
Comfortable making recommendations

She values transparency over perfection and wants regular updates rather than silence when issues arise.

Preferred Tools

GoHighLevel
ChatGPT
LinkedIn
Facebook
Instagram
WhatsApp (primary communication)
Google Workspace (preferred)
Basic Canva (preferred)

Success Metrics

The VA will be considered successful if they consistently:

Publish all scheduled content on time
Keep podcast promotions organized
Ensure newsletters are sent without delays
Maintain consistent LinkedIn activity
Help maximize every content asset created
Reduce the client's administrative workload
Keep workflows organized and moving

Important Client Notes

Highest Priority

✔ LinkedIn management

Secondary Priorities

Facebook
Instagram
Podcast promotion
Newsletters
GoHighLevel scheduling

Future Work

Website updates
Additional GHL projects
AI-assisted content writing

Not Required

Video editing
Graphic design
Podcast production

Skills

Social media management

Content Publishing

GoHighLevel

ChatGPT

Administrative Support

Organization

Process Management

Podcast Support

Ready to Apply?

Join Virtual Colleague Philippines today

Posted 2 months ago

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