Virtual Assistant / Executive Assistant at Advanced Asset Management

Worldwide

<p><strong>About Us</strong></p> <p>Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance. </p> <p>We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement. </p> <p><strong>Role Overview </strong></p> <p>We are seeking a highly organized and dependable Virtual Assistant / Executive Assistant to provide remote administrative and executive support to AAM Living leadership. This role will manage calendars, communications, documentation, follow-ups, scheduling, and day-to-day administrative coordination while ensuring priorities are handled accurately and on time.</p> <p><strong>Key Responsibilities</strong></p> <ul><li>Manage calendars, meetings, appointments, and scheduling across U.S. Central Time (CT).</li><li>Coordinate emails, communications, meeting agendas, follow-ups, and action items for leadership.</li><li>Prepare, organize, and maintain documents, reports, spreadsheets, presentations, and business records.</li><li>Conduct research, gather information, and prepare summaries to support business and operational decisions.</li><li>Track deadlines, tasks, priorities, and follow-ups to ensure timely completion.</li><li>Coordinate with internal teams, vendors, candidates, property teams, and external contacts as required.</li><li>Assist with travel arrangements, meeting logistics, and other administrative requirements.</li><li>Maintain organized digital files and ensure information is handled accurately and confidentially.</li></ul> <p><strong>Required Qualifications</strong></p> <ul> <li>2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar support role.</li> <li>Strong written and verbal communication skills in English.</li> <li>Excellent organizational skills with strong attention to detail.</li> <li>Ability to manage multiple priorities, deadlines, and confidential information independently.</li> <li>Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and Teams.</li> <li>Comfortable working remotely and coordinating with teams operating on U.S. Central Time.</li> <li>Strong follow-through, professionalism, and ability to work with limited supervision.</li> </ul> <p><strong>Benefits</strong></p> <ul><li>Paid time off. </li><li>Opportunities for professional growth and career advancement.</li><li>A collaborative, innovative, and high-performance work environment. </li></ul>