CEO Executive Assistant | Remotely at BasharSoft

Worldwide

<p><strong>ole Overview </strong><br/>We are looking for a highly organized, proactive, and trusted Executive Personal Assistant to support the Founder &amp; CEO of a fast-growing telecommunications company.<br/>This role goes far beyond traditional administrative work. The Executive PA will act as the CEO’s execution partner, ensuring follow-ups, coordination, communication discipline, and daily organization across internal teams, customers, partners, and stakeholders.</p><p>This role requires maturity, discretion, discipline, and strong follow-through.<br/><br/><strong>Key Responsibilities </strong></p><ul><li>CEO Support &amp; Time Management</li><li>Manage the CEO’s calendar and priorities </li><li>Schedule and organize internal and external meetings </li><li>Prepare agendas and briefing notes before meetings </li><li>Ensure meetings are purposeful and time-efficient </li><li>Protect the CEO’s time by filtering noise and interruptions</li></ul><p> </p><p><strong>Meeting Management &amp; Follow-Up</strong> </p><ul><li>Attend key meetings (internal and external when required) </li><li>Capture decisions, action items, and responsibilities </li><li>Send structured follow-up emails after meetings </li><li>Track execution of agreed actions </li><li>Ensure no decision or commitment is lost or forgotten<br/> </li></ul><p><strong>Internal Coordination &amp; Execution Tracking</strong> </p><ul><li>Follow up with department heads on assigned tasks </li><li>Track deadlines, progress, and blockers </li><li>Maintain execution lists and status updates </li><li>Escalate delays or risks professionally and on time </li><li>Ensure alignment between teams</li></ul><p> </p><p><strong>Communication &amp; Documentation</strong> </p><ul><li>Ensure official communication is done via email </li><li>Draft and organize professional emails on behalf of the CEO </li><li>Maintain organized records of decisions and correspondence </li><li>Coordinate with internal teams, partners, and customers </li><li>Ensure clarity, traceability, and professionalism in communication</li></ul><p> </p><p><strong>External Coordination</strong> </p><ul><li>Coordinate meetings and follow-ups with: </li><li>Customers</li><li>Partners</li><li>Operators</li><li>Consultants</li><li>Service providers</li><li>Handle logistics, scheduling, and documentation </li><li>Never negotiate — only coordinate and follow through</li></ul><p> </p><p><strong>Governance &amp; Process Support</strong> </p><ul><li>Support the CEO in enforcing internal processes and discipline </li><li>Help maintain structure and organization across the company </li><li>Ensure teams follow agreed workflows and timelines </li><li>Prepare weekly summaries and status updates for the CEO</li></ul><h2>Job Requirements</h2><ul><li>Minimum of 3 years and maximum of 5 years of experience as an executive or personal assistant, preferably supporting senior leadership.</li><li>Proven ability to manage multiple priorities in a fast-paced, hybrid work environment.</li><li>Exceptional organizational and time management skills with keen attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Demonstrated ability to handle sensitive and confidential information with discretion.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.</li><li>Ability to work independently and proactively anticipate executive needs.</li><li>Excellent interpersonal skills and a professional demeanor.</li><li>Strong problem-solving abilities and resourcefulness.</li><li>Flexibility to adapt to changing priorities and schedules.</li></ul><p><strong>Required Skills &amp; Profile</strong> </p><ul><li>Excellent organizational and follow-up skills </li><li>Strong written and verbal communication (English required; Arabic is a plus) </li><li>High level of professionalism and discretion </li><li>Ability to manage multiple priorities calmly </li><li>Strong sense of responsibility and ownership </li><li>Comfortable dealing with senior stakeholders </li><li>Tech-savvy (email, calendars, documents, basic tools)</li></ul>