Administrative Coordinator at Health Access Solutions

United States

$60k - $65k

<div class="benefits"> <div><strong>Benefits:</strong></div> <ul> <li>401(k) matching</li> <li>Wellness resources</li> </ul> </div> <div class="trix-content"> <div>Health Access Solutions is built around a simple idea: people deserve real access to health care. We're a lean, remote team that moves quickly, cares deeply about the people we serve, and believes good work starts with good people.<br><br> </div><div>We're on a quest to change how people experience health care, and that takes a team willing to bring their best, stay curious, and support each other along the way.<br><br> </div><div>We're looking for an <strong>Administrative Coordinator</strong> to join our team. You'll be reporting to the Director of People & Communications, whose work spans plenty of things, and some that don't fit neatly into boxes. The other side of the role supports our Accounting Office, where the work looks a little different: more defined processes, clearer steps, less improvising. We need someone who can move comfortably between both, bringing structure where it's needed and flexibility where it isn't.<br><br> </div><div>This role is a great fit for someone who's organized, adaptable, and genuinely enjoys helping things run smoothly behind the scenes.<br><br> </div><div>Because this role touches sensitive personnel and financial information, we're looking for someone with real discretion and good judgment. But just as important, we want someone who brings a warm, friendly presence to the people they interact with, whether that's a new hire getting their first offer letter or someone on the phone helping with an accounting request.<br><br> </div><div>There's real room to grow here too. As you settle in and build trust, we're excited to expand your responsibilities over time.<br><br> </div><div> <strong>Ready to join the quest?</strong> If this sounds like you, we'd love to hear from you.<br><br> </div><div>What you'll be doing<br><br> </div><div> <strong>Supporting our People & Communications team<br></strong><br> </div><ul> <li>Helping with hiring from start to finish: posting open roles, scheduling interviews, sending offer letters, and handling new hire paperwork</li> <li>Keeping our applicant tracking system (ATS) and candidate records organized and up to date</li> <li>Helping maintain accurate personnel records</li> <li>Providing general administrative support wherever it's needed</li> </ul><div> <strong>Supporting our Accounting Office<br></strong><br> </div><ul><li>Assisting with bookkeeping tasks and accounts payable functions, including vendor setup, processing payments to members and providers, and managing credit card receipts</li></ul><div> <br>What we're looking for<br><br> </div><ul> <li> <strong>Someone with discretion.</strong> You'll regularly be trusted with sensitive personnel and financial information, so confidentiality and good judgment matter a lot here.</li> <li> <strong>A friendly voice.</strong> Whether it's over the phone or on a Teams call, we want someone who makes people feel comfortable and taken care of.</li> <li> <strong>Flexibility.</strong> Priorities will shift as needs come up, and we need someone who can roll with that easily.</li> <li> <strong>An eye for detail.</strong> Especially when it comes to paperwork, records, and financial information.</li> <li> <strong>Comfortable with everyday tech.</strong> You've used tools like Microsoft Outlook, Word, and Excel before, and you pick up new systems quickly (we'll train you on our specific tools, like our ATS and Bill.com).</li> <li> <strong>Some exposure to office administration or bookkeeping is a plus,</strong> but not required. We're more interested in your judgment, reliability, and willingness to learn than a specific resume line.</li> <li><strong>Easy to work with</strong></li> <li> <strong>Comfortable on the phone</strong>, including when collecting sensitive information</li> <li><br></li> </ul><div>A note on our remote setup</div><div>This role is 100% remote, but because you'll regularly handle sensitive personnel and financial information, we ask that you work set hours (rather than a fully flexible schedule) and have a private workspace where sensitive calls and information stay confidential, not a shared or public space.<br><br> </div><div> <strong>What we offer:</strong> </div><ul> <li>Salary range: $60,000 – $65,000 </li> <li>20 days PTO annually </li> <li>Full benefits package including health, life, and disability coverage with additional coverage options </li> <li>401(k) with employer match </li> <li>Home office equipment provided </li> </ul> </div> <p>This is a remote position.</p>