HR Operations Specialist (Analytics, Compliance & Systems Building) at Qdrant

Germany

<p>As an HR Operations Specialist, you will play a key role in shaping the foundations of our people operations function. This position focuses on <strong>data-driven HR processes, compliance, and scalable operations</strong> within a growing, international tech environment.</p> <p>We are at an exciting stage where many of our HR processes are still evolving. This means you will have the opportunity to <strong>design, implement, and refine</strong> HR workflows and structures from the ground up - including helping us choose and introduce new HR tools and systems.</p> <p>You will work across <strong>multiple countries and payroll jurisdictions</strong>, ensuring that our operational processes run smoothly, accurately, and in full compliance with local requirements. If you enjoy building efficient processes, improving data quality, and creating clarity in a dynamic environment, this role offers both impact and ownership.</p> <h2 id="tasks">Tasks</h2> <p><strong>Core HR Operations</strong></p> <ul> <li>Own and standardize end-to-end HR processes (onboarding, offboarding, employee data management) across several countries.</li> <li>Ensure compliance with local labor laws and regulations in each jurisdiction.</li> </ul> <p><strong>Multi-Country Payroll Support</strong></p> <ul> <li>Prepare and validate payroll inputs for multiple jurisdictions (US, Germany, + several others)</li> <li>Maintain accurate monthly payroll data: working hours, deductions, bonuses, benefits, leave data, statutory requirements.</li> <li>Conduct regular audits to ensure payroll consistency and identify/resolve discrepancies.</li> </ul> <p><strong>HR Systems &amp; Infrastructure Building</strong></p> <ul> <li><strong>Build HR process infrastructure from scratch</strong> - including workflows, templates, documentation, and data models.</li> <li>Evaluate and implement tools; develop scalable processes before digitalization.</li> <li>Create Standard Operating Procedures and policy documents for all core HR processes.</li> </ul> <p><strong>HR Data, Analytics &amp; Reporting</strong></p> <ul> <li>Develop and own core HR metrics (turnover, headcount, compensation insights, hiring funnel efficiency).</li> <li>Build monthly dashboards and trend reports, including root-cause analysis and recommendations.</li> <li>Maintain high-quality, audit-ready HR data.</li> </ul> <p><strong>Performance &amp; Feedback Cycles</strong></p> <ul> <li>Coordinate performance review cycles, ensuring timelines are met and documentation is consistent.</li> <li>Analyse performance cycle outcomes and identify improvement areas.</li> </ul> <p><strong>Talent Acquisition Operations (Secondary)</strong></p> <ul> <li>Support recruitment activity with structured tasks such as job description drafting, pipeline tracking, talent sourcing.</li> <li>Ensure hiring data is accurate and funnel metrics are clean and measurable.</li> </ul> <p><strong>Planning &amp; Compliance</strong></p> <ul> <li>Maintain headcount plans, hiring forecasts, and HR budget data.</li> <li>Ensure all HR operations across countries meet compliance, documentation, and audit standards.</li> </ul> <h2 id="requirements">Requirements</h2> <ul> <li>3+ years in HR Operations, HR analytics, or similar roles - ideally in a fast-scaling tech or startup environment.</li> <li>Strong data and analytical skills; advanced Excel/Sheets abilities.</li> <li>Experience handling <strong>multi-country payroll preparation</strong> or payroll data management.</li> <li>Comfort working without an existing HRIS - and enthusiasm for building processes and choosing tools from scratch.</li> <li>Strong process-orientation, documentation skills, and attention to detail.</li> <li>Ability to manage operational workflows across multiple jurisdictions and departments.</li> <li>The ability to turn data insights into actionable recommendations.</li> <li>Thrives in fast-changing, ambiguous, and scaling environments. </li> <li>Experience in Talent sourcing is a plus</li> </ul> <p>In a time when many applications appear generic or created without fully reading the job description, we kindly ask you to follow one simple step to show us that you’ve read this posting carefully:</p> <p>Please upload your CV as a PDF file, and make sure the file name begins with the letter “Q”. Examples:</p> <p>Q_CV_John_Doe.pdf</p> <p>Q_John_Doe_HR_Specialist.pdf</p> <p>This small detail helps us differentiate thoughtful applications from automated or careless submissions. Thank you!</p>