Is the Program Administration & Logistics Coordinator (Remote - US) position at Resolve To Save Lives fully remote?

Yes, this Program Administration & Logistics Coordinator (Remote - US) position at Resolve To Save Lives is a remote position. The role is available for candidates in United States.

Is this a full-time or part-time Program Administration & Logistics Coordinator (Remote - US) role?

This is a full-time Program Administration & Logistics Coordinator (Remote - US) position at Resolve To Save Lives.

What benefits does Resolve To Save Lives offer for this position?

Resolve To Save Lives offers the following benefits: Health Insurance, Sick Leave, Professional Development.

How do I apply for the Program Administration & Logistics Coordinator (Remote - US) position at Resolve To Save Lives?

You can apply for this Program Administration & Logistics Coordinator (Remote - US) position by clicking the "Apply Now" button on this page, which will take you to Resolve To Save Lives's application portal.

Program Administration & Logistics Coordinator (Remote - US) at Resolve To Save Lives

United States

$70k - $82k

<div class="content-intro">Resolve to Save Lives (RTSL) is a global health organization that partners locally and globally to create and scale solutions to the world’s deadliest health threats. Millions of people die from preventable health threats. We collaborate to close the gap between proven, life-saving solutions and the people who need them. Since 2017, we’ve worked with governments and other partners in more than 60 countries to save millions of lives. We work toward a future where people live longer, healthier lives, communities flourish, and economies thrive. This is an ambitious vision, and it inspires us and our partners to make progress every day. </div>Position Purpose:  The Program Administration & Logistics Coordinator provides high-quality administrative and logistical support to the Chief Program Officer (CPO) and Office of the CPO, helping the office operate efficiently and enabling senior program leaders to focus on their highest-priority work.  The Coordinator manages scheduling, travel and expenses, supports contracting and procurement processes, and coordinates logistics for meetings, workshops, retreats, and other in-person gatherings. Working closely with program teams and Shared Services, the role helps connect RTSL’s distributed workforce by ensuring that meetings and convenings are thoughtfully planned, efficiently executed, and a positive experience for participants.  Core Responsibilities:  Executive and Office Coordination  <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Manage day-to-day calendar and scheduling needs for the CPO and Office of the CPO, coordinating meetings, resolving conflicts, protecting focus time, and helping keep schedules aligned with priorities.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Coordinate recurring and ad hoc meetings across multiple teams, geographies, and time zones.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Support the Office of the CPO’s operating rhythm, including scheduling leadership reviews, program leadership meetings, team meetings, and other recurring forums.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1">Anticipate administrative needs and proactively address scheduling, logistical, and coordination issues before they become barriers.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="5" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="5" data-aria-level="1">Maintain organized records, materials, and other administrative resources for the Office of the CPO.  </li> </ul> Travel and Expense Coordination  <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Coordinate travel arrangements for the CPO and, as needed, other members of the CPO Office, including transportation, accommodations, itineraries, and visa-related logistics.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Prepare, submit, and reconcile expense reports in accordance with RTSL policies and follow up on outstanding documentation or approvals.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Coordinate travel logistics for staff participating in program convenings, workshops, retreats, and other in-person gatherings.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1">Provide clear and timely logistical information to travelers and participants and troubleshoot issues as they arise.  </li> </ul> Meetings, Convenings, and Shared Logistics  <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Coordinate end-to-end logistics for leadership meetings, Program Senior Management Team meetings, program workshops, retreats, learning events, and other gatherings, including venues, travel, catering, materials, technology, and participant support.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Partner with program teams and Shared Services to plan and deliver effective in-person gatherings for RTSL’s distributed workforce.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Coordinate meeting materials, participant communications, room and virtual meeting setup, and on-site support, when needed.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1">Track and follow up on logistical actions and ensure responsibilities and deadlines are clear.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="5" data-aria-level="1">Anticipate participant needs and identify practical solutions that support inclusive, efficient, and well-run gatherings.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="7" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="6" data-aria-level="1">Maintain useful templates, checklists, vendor information, and lessons learned to improve the efficiency and consistency of future convenings.  </li> </ul> Contracts, Procurement, and Administrative Processes  <ul> <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Support the preparation and submission of contracting and procurement requests in coordination with Shared Services, Finance, Legal, and relevant program teams.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="2" data-aria-level="1">Track contracts, procurement requests, approvals, and other administrative processes through completion, following up with relevant stakeholders as needed.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Maintain accurate and organized records and documentation.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="4" data-aria-level="1">Develop a working understanding of RTSL’s administrative policies and processes and help colleagues navigate routine requirements.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="5" data-aria-level="1">Identify opportunities to streamline recurring administrative and logistical processes and improve how work gets done.  </li> </ul> Qualifications:   Experience & Education  <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">At least 5 years of experience in administrative coordination, executive support, event or meeting coordination, logistics, or a related area, ideally within a distributed or international organization.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Demonstrated experience supporting senior leaders with complex calendar, travel, and expense management.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Experience coordinating meetings, workshops, retreats, or other events involving multiple participants and logistical requirements.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Experience working across teams and coordinating with internal service functions and external vendors.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1">Experience supporting procurement, contracting, or other administrative workflows is desirable.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">Bachelor’s degree preferred, or equivalent combination of education and relevant professional experience.  </li> </ul> Skills & abilities  <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1">Exceptional organizational and time-management skills, with strong attention to detail and follow-through.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1">Strong coordination and project-management skills, with the ability to manage multiple workstreams, deadlines, and dependencies simultaneously.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1">Ability to anticipate needs, identify potential problems, and take appropriate action with limited direction.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1">Ability to manage competing priorities, shifting schedules, and last-minute changes calmly and effectively.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="11" data-aria-level="1">Strong interpersonal and service orientation, with the ability to build productive relationships with colleagues, partners, and vendors.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="12" data-aria-level="1">Sound judgment and discretion in handling confidential or sensitive information.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="13" data-aria-level="1">Strong written and verbal communication skills, including the ability to communicate logistical information clearly and concisely.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="14" data-aria-level="1">Ability to understand and balance the needs of multiple stakeholders.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="15" data-aria-level="1">Diplomacy, tact, and cultural awareness when working across levels, functions, cultures, and geographies.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="16" data-aria-level="1">Resourceful and solutions-oriented, with good judgment about when to resolve an issue independently and when to escalate it.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="17" data-aria-level="1">Proficiency with Microsoft Office, Google Workspace, calendar and virtual meeting platforms, and travel and expense systems; willingness and ability to learn new technologies, including AI-enabled productivity tools.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="18" data-aria-level="1">Familiarity with expense, procurement, and contracting processes.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="19" data-aria-level="1">Demonstrated interest in improving processes and finding more efficient ways of working.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="20" data-aria-level="1">Composure and effectiveness under pressure.  </li> </ul> Other  <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="21" data-aria-level="1">Ability to work remotely during US East Coast business hours, with occasional flexibility to accommodate meetings or events across time zones.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="22" data-aria-level="1">Ability and willingness to travel occasionally to support meetings and convenings.  </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="23" data-aria-level="1">Commitment to RTSL’s mission and values.<span data-ccp-props="{"134245417":true,"335572071":0,"335572072":0,"335572073":4278190080,"335572075":0,"335572076":0,"335572077":4278190080,"335572079":0,"335572080":0,"335572081":4278190080,"335572083":0,"335572084":0,"335572085":4278190080,"335572087":0,"335572088":0,"335572089":4278190080,"469777462":[450],"469777927":[0],"469777928":[1],"469789798":"nil","469789802":"nil","469789806":"nil","469789810":"nil","469789814":"nil"}"> </li> </ul> Compensation and Benefits  Resolve to Save Lives prides itself on cultivating a supportive, connected remote team doing work that matters. We do everything possible to ensure our employees are connected and set up for success.  The starting salary range for this position is $70,000 to $82,000 annually. The exact offer will be determined by various factors, such as the candidate's skills and experience relative to the requirements of the role. In addition to a competitive salary, Resolve to Save Lives provides a generous package of benefits, including:   <ul> <li>Health insurance for you and your dependents </li> <li>Contributions toward retirement  </li> <li>Paid annual leave and sick leave, in addition to public holidays </li> <li>Two paid, week-long organization-wide breaks at mid-year and end-of-year  </li> <li>Professional development and home office setup benefits </li> <li>Up-to-date computer equipment </li> </ul>  <div class="content-conclusion">RTSL believes its programs are strengthened when they are developed and supported by individuals with diverse life experiences whose understanding of social and cultural issues can help make our work and workforce more inclusive. We encourage applications from and provide equal employment opportunities to all qualified applicants without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, disability, marital status, organ donor status, or status as a veteran. Resolve to Save Lives complies with all applicable US EEO laws. </div>

Apply Now

Remote Opportunity

Program Administration & Logistics Coordinator (Remote - US)

Join Resolve To Save Lives as a senior professional working remotely from United States. Explore the role, benefits, and apply in one place.

Program Administration & Logistics Coordinator (Remote - US)

Resolve To Save Lives

Full Time

$70k - $82k

3 weeks ago

United States

Engineering

Senior

Administrative Coordination

Executive Support

Logistics Management

+5 more

Job Description

Resolve to Save Lives (RTSL) is a global health organization that partners locally and globally to create and scale solutions to the world’s deadliest health threats. Millions of people die from preventable health threats. We collaborate to close the gap between proven, life-saving solutions and the people who need them. Since 2017, we’ve worked with governments and other partners in more than 60 countries to save millions of lives. We work toward a future where people live longer, healthier lives, communities flourish, and economies thrive. This is an ambitious vision, and it inspires us and our partners to make progress every day.

Position Purpose:

The Program Administration & Logistics Coordinator provides high-quality administrative and logistical support to the Chief Program Officer (CPO) and Office of the CPO, helping the office operate efficiently and enabling senior program leaders to focus on their highest-priority work.

The Coordinator manages scheduling, travel and expenses, supports contracting and procurement processes, and coordinates logistics for meetings, workshops, retreats, and other in-person gatherings. Working closely with program teams and Shared Services, the role helps connect RTSL’s distributed workforce by ensuring that meetings and convenings are thoughtfully planned, efficiently executed, and a positive experience for participants.

Core Responsibilities:

Executive and Office Coordination

Manage day-to-day calendar and scheduling needs for the CPO and Office of the CPO, coordinating meetings, resolving conflicts, protecting focus time, and helping keep schedules aligned with priorities.

Coordinate recurring and ad hoc meetings across multiple teams, geographies, and time zones.

Support the Office of the CPO’s operating rhythm, including scheduling leadership reviews, program leadership meetings, team meetings, and other recurring forums.

Anticipate administrative needs and proactively address scheduling, logistical, and coordination issues before they become barriers.

Maintain organized records, materials, and other administrative resources for the Office of the CPO.

Travel and Expense Coordination

Coordinate travel arrangements for the CPO and, as needed, other members of the CPO Office, including transportation, accommodations, itineraries, and visa-related logistics.

Prepare, submit, and reconcile expense reports in accordance with RTSL policies and follow up on outstanding documentation or approvals.

Coordinate travel logistics for staff participating in program convenings, workshops, retreats, and other in-person gatherings.

Provide clear and timely logistical information to travelers and participants and troubleshoot issues as they arise.

Meetings, Convenings, and Shared Logistics

Coordinate end-to-end logistics for leadership meetings, Program Senior Management Team meetings, program workshops, retreats, learning events, and other gatherings, including venues, travel, catering, materials, technology, and participant support.

Partner with program teams and Shared Services to plan and deliver effective in-person gatherings for RTSL’s distributed workforce.

Coordinate meeting materials, participant communications, room and virtual meeting setup, and on-site support, when needed.

Track and follow up on logistical actions and ensure responsibilities and deadlines are clear.

Anticipate participant needs and identify practical solutions that support inclusive, efficient, and well-run gatherings.

Maintain useful templates, checklists, vendor information, and lessons learned to improve the efficiency and consistency of future convenings.

Contracts, Procurement, and Administrative Processes

Support the preparation and submission of contracting and procurement requests in coordination with Shared Services, Finance, Legal, and relevant program teams.

Track contracts, procurement requests, approvals, and other administrative processes through completion, following up with relevant stakeholders as needed.

Maintain accurate and organized records and documentation.

Develop a working understanding of RTSL’s administrative policies and processes and help colleagues navigate routine requirements.

Identify opportunities to streamline recurring administrative and logistical processes and improve how work gets done.

Qualifications: 

Experience & Education

At least 5 years of experience in administrative coordination, executive support, event or meeting coordination, logistics, or a related area, ideally within a distributed or international organization.

Demonstrated experience supporting senior leaders with complex calendar, travel, and expense management.

Experience coordinating meetings, workshops, retreats, or other events involving multiple participants and logistical requirements.

Experience working across teams and coordinating with internal service functions and external vendors.

Experience supporting procurement, contracting, or other administrative workflows is desirable.

Bachelor’s degree preferred, or equivalent combination of education and relevant professional experience.

Skills & abilities

Exceptional organizational and time-management skills, with strong attention to detail and follow-through.

Strong coordination and project-management skills, with the ability to manage multiple workstreams, deadlines, and dependencies simultaneously.

Ability to anticipate needs, identify potential problems, and take appropriate action with limited direction.

Ability to manage competing priorities, shifting schedules, and last-minute changes calmly and effectively.

Strong interpersonal and service orientation, with the ability to build productive relationships with colleagues, partners, and vendors.

Sound judgment and discretion in handling confidential or sensitive information.

Strong written and verbal communication skills, including the ability to communicate logistical information clearly and concisely.

Ability to understand and balance the needs of multiple stakeholders.

Diplomacy, tact, and cultural awareness when working across levels, functions, cultures, and geographies.

Resourceful and solutions-oriented, with good judgment about when to resolve an issue independently and when to escalate it.

Proficiency with Microsoft Office, Google Workspace, calendar and virtual meeting platforms, and travel and expense systems; willingness and ability to learn new technologies, including AI-enabled productivity tools.

Familiarity with expense, procurement, and contracting processes.

Demonstrated interest in improving processes and finding more efficient ways of working.

Composure and effectiveness under pressure.

Other

Ability to work remotely during US East Coast business hours, with occasional flexibility to accommodate meetings or events across time zones.

Ability and willingness to travel occasionally to support meetings and convenings.

Commitment to RTSL’s mission and values.

Compensation and Benefits

Resolve to Save Lives prides itself on cultivating a supportive, connected remote team doing work that matters. We do everything possible to ensure our employees are connected and set up for success.

The starting salary range for this position is $70,000 to $82,000 annually. The exact offer will be determined by various factors, such as the candidate's skills and experience relative to the requirements of the role.

In addition to a competitive salary, Resolve to Save Lives provides a generous package of benefits, including:

Health insurance for you and your dependents
Contributions toward retirement
Paid annual leave and sick leave, in addition to public holidays
Two paid, week-long organization-wide breaks at mid-year and end-of-year
Professional development and home office setup benefits
Up-to-date computer equipment

RTSL believes its programs are strengthened when they are developed and supported by individuals with diverse life experiences whose understanding of social and cultural issues can help make our work and workforce more inclusive. We encourage applications from and provide equal employment opportunities to all qualified applicants without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, disability, marital status, organ donor status, or status as a veteran. Resolve to Save Lives complies with all applicable US EEO laws.

Requirements

identify opportunities to streamline recurring administrative and logistical processes and improve how work gets done.   
at least 5 years of experience in administrative coordination, executive support, event or meeting coordination, logistics, or a related area, ideally within a distributed or international organization.   
demonstrated experience supporting senior leaders with complex calendar, travel, and expense management.   
experience working across teams and coordinating with internal service functions and external vendors.   
experience supporting procurement, contracting, or other administrative workflows is desirable.   
bachelor’s degree preferred, or equivalent combination of education and relevant professional experience.   
exceptional organizational and time-management skills, with strong attention to detail and follow-through.   
strong coordination and project-management skills, with the ability to manage multiple workstreams, deadlines, and dependencies simultaneously.

Benefits

Health Insurance
Sick Leave
Professional Development

Skills

Administrative Coordination

Executive Support

Logistics Management

Calendar Management

Travel Coordination

Expense Reporting

Project Management

Event Planning

Ready to Apply?

Join Resolve To Save Lives today

Salary Range

$70k - $82k

Posted 3 weeks ago

More Engineering roles you might like

Discover similar opportunities from companies that are also hiring remotely.

Executive Creative Director

Oxford Road

Full Time

$170k - $210k

11 hours ago

The Role The Executive Creative Director is Oxford Road's most senior creative leader, accountable for the quality, performance, and culture of everything the Creative department produces across host-read, pre-produced audio, and bespoke 360-degree campaigns.

United States

Engineering

Backend Engineering

Staff

Creative Leadership

Audio Advertising

Podcast Production

+5 more

Associate Engineer

dc06b8e7-58c0-4a04-bed7-f7fc807d3866

Full Time

$55k - $65k

11 hours ago

About the company: Securitas Healthcare empowers caregivers to deliver connected, productive, and safe care. Our innovative portfolio of solutions helps hospitals, clinics, and senior living organizations protect people, use their assets efficiently, and understand their operations for a caring and…

United States

Engineering

Backend Engineering

Entry

electronic engineering

Software Engineering

Networking

+5 more

IT Help Desk Dispatcher-Fully Remote

68671d2f-0e18-4907-ba05-6cfd596ea74a

Full Time

$0.028k - $0.036k

11 hours ago

Certerra is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management.

Worldwide

Engineering

Backend Engineering

Mid

ITSM

Service Desk Operations

Ticket Triage

+5 more

Explore more remote openings

Browse fresh listings from our global community of remote-friendly teams.

Database Developer

1a4baf7a-1837-4d5b-a378-2e0865aece76

Full Time

11 hours ago

Campers Inn RV is a family-operated RV business! We are seeking a Database Developer/DBA to focus on developing and administering ETL pipelines from disparate data sources, database objects, and various SQL Server jobs and procedures.

United States

Engineering

Backend Engineering

Mid

SQL Server

ETL

SSIS

+5 more

Controller

03d8d4e2-f784-4b8f-91d2-24d4f7b5c33b

Full Time

$115k - $130k

11 hours ago

About the job Job Summary Investments & Wealth Institute is seeking an experienced Controller to lead its accounting function and oversee financial reporting, accounting operations, and internal controls.

United States

Finance

Senior

Financial reporting

Accounting Operations

Internal Controls

+5 more

Client Advocate

17f04587-8e14-4147-8cd2-da2c4f687a0d

Full Time

$45k - $50k

11 hours ago

• • COMPANY: HealthMark Group is a leading provider of health IT solutions for healthcare providers across the country. By leveraging technology to reimagine the business of healthcare, HealthMark transforms administrative processes into seamless digital solutions.

United States

Engineering

Backend Engineering

Mid

Client Relationship Management

Communication

Problem Solving

+5 more

Product Marketing Manager

32fd2dce-acde-405b-8949-f07aedc66ae5

Full Time

$110k - $145k

11 hours ago

Product Marketing Manager United States (Remote) About us Advanced Solutions International is a global software company focused on helping not-for-profits and membership organizations grow revenue, reduce expenses, improve performance, engage and serve members and donors through innovative software…

Worldwide

Marketing

Growth Marketing

Staff

Product Marketing

B2B SaaS

Go-to-Market Strategy

+5 more

Product Marketing Manager

6ed692d8-042b-41ec-9a7b-e6bbba7127b7

Full Time

$110k - $145k

11 hours ago

Worldwide

Marketing

Growth Marketing

Staff

Product Marketing

B2B SaaS

Go-to-Market Strategy

+5 more

Field Representative-Insurance Inspections-Salt Lake City

Verisk

Full Time

$55k - $65k

11 hours ago

Drive Your Career Forward as a Verisk Field Representative Looking for a career that takes you beyond the desk? Join Verisk and enjoy the freedom of the road with a company vehicle , flexible scheduling , and competitive salary plus bonus opportunities .

United States

Engineering

Backend Engineering

Mid

Risk Assessment

Property Inspection

Loss Prevention

+5 more

Manager, Mid Market (East)

Samsara

Full Time

$176.46k - $259.5k

11 hours ago

Who we are Samsara (NYSE: IOT) is the pioneer of the Connected Operations™ Cloud, which is a platform that enables organizations that depend on physical operations to harness Internet of Things (IoT) data to develop actionable insights and improve their operations.

United States

Engineering

Backend Engineering

Mid

Sales Management

Coaching

Pipeline Management

+5 more

Senior/Staff/Principal Software Engineer, Legacy Modernization (U.S. Air Force)

Skylight

Full Time

$150k - $230k

11 hours ago

About Skylight Skylight is a digital consultancy using design and technology to help government agencies deliver better public services. We’re at the forefront of a civic movement to reinvent how all levels of government serve families, patients, and many others in today’s digital world.

United States

Senior

Manager of Talent Acquisition

Karbon

Full Time

$130k - $145k

11 hours ago

About Karbon Karbon is the global leader in AI-powered practice management software for accounting firms. We provide an award-winning cloud platform that helps tens of thousands of accounting professionals work more efficiently and collaboratively every day.

United States

Design

Product Design

Senior

Talent Acquisition

Recruitment Strategy

Team Leadership

+5 more

Business Analyst - REMOTE

Knock

Full Time

$86.5k - $114k

11 hours ago

Knock is redefining the home buying and selling experience, and we’re only getting started! We’re a passionate team of industry experts who knew there had to be a better, simpler way for people to navigate the journey between homes.

Worldwide

Data

Data Analysis

Entry

Data Analysis

Process automation

Tableau

+5 more

Senior/Staff Security Engineer (U. S. Air Force)

Skylight

Full Time

$150k - $203k

11 hours ago

United States

Senior

Remote Insurance Representative

Afni, Inc.

Full Time

11 hours ago

Career paths start at $17.75/hr and are bonus eligible ***You must live in Florida to be eligible for this position.*** Our Insurance Specialists go through a paid training program to obtain state licensing and become a Licensed Insurance Sales Agent!

United States

Engineering

Backend Engineering

Entry

insurance sales

Customer Service

Inbound Calls

+5 more