CME Conference Coordinator at University of Colorado

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Time Management

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Job Description

CME Conference Coordinator - 38715 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Office of Medical Education, Office of Continuing Medical Education

Job Title: Academic Services Professional (Open Rank, Senior to Principal Professional)

Term Limited

Working Title: CME Conference Coordinator

Position #: 00686911– Requisition #:38715

Job Summary:

The University of Colorado School of Medicine’s Office of Medical Education (OME) is seeking a detail-oriented and mission-driven professional to join the Office of Continuing Medical Education (CME) team as a CME Conference Coordinator.

We are seeking a full-time Academic Services Professional (Senior to Principal Professional) to take on a vital administrative role within our Continuing Medical Education (CME) unit. The purpose of the work unit is to facilitate and coordinate the presentation of continuing medical education programs for physicians in compliance with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education. The CME enterprise supports physicians’ learning and improvement that contributes to their maintenance of competence, licensure, certification, and privileges in the context of competency in professionalism, patient care, systems-based practice, interpersonal skills, and medical knowledge. This limited-term position is responsible for planning, managing, and delivering continuing medical education activities, as well as marketing the overall CME program in terms of website development, modification, and strategic positioning within the School of Medicine.

This position will be a term-limited (1-year) position.

Supervision Received: This position reports to the Continuing Medical Education Program Manager and a dotted line to the Associate Dean for Continuing Medical Education.

Supervision Exercised: No supervisor exercised.

Key Responsibilities:

50% - CME Activities Management

Build relationships and engage with clients in collaboration with the CME Associate Dean to establish contracts and execute renewals for the annual CME schedule of activities.
Provide high-level oversight and strategic direction for CME certification processes across all activity types, ensuring compliance with ACCME standards and alignment with institutional goals.
Serve as a subject matter expert in evidence-based adult learning principles and ensure principles are utilized when departments and organizations are planning their CME activities.
Guide administrative staff in crafting activities that improve the performance, competence, and patient outcomes of physicians and other healthcare learners.
Direct and ensure execution of all logistics for CME activities, including but not limited to course development, organization within learning technologies, in-person event travel/lodging arrangements, space planning, and day of support.
Design, prepare, and distribute promotional announcements, agendas, evaluation tools, and certificates for CME-approved activities ensuring publications include program objectives and proper accreditation and credit designation statements.
Update and maintain CME materials and ensure that they are accessible to end users and as an archive of content resulting from CME activities.
Process activity evaluations, measure outcomes, and support the development of post-activity reports.
Collaborate and liaise on CME topics, functions, and processes with senior management of the School of Medicine and its departments, educational institutions, CME staff, and the public.

40% - CME Data Management and Accreditation Support

Provide oversight and strategic guidance for CME data management processes, ensuring systems, and workflows meet compliance standards and support data driven decision making and ensure the accurate tracking of participation, attendance, certifications, etc of CME activities.
Assist with the preparation of accreditation materials, consisting of mid-cycle reviews, annual reviews and PARS reporting.
Participate in the development and distribution of various surveys using existing programs and systems to collect and maintain data in a centralized format.
Assist with data entry from collected forms and surveys as needed with an emphasis on accuracy and strong data management processes.
Learn multiple databases to serve as either a primary or backup resource for reporting and data analysis. Responsible for ensuring that data is stored in all applicable systems and that it is accessible to all stakeholders.
Assist with the identification of appropriate internal controls to monitor and ensure compliance with ACCME and other CME required reporting.

10% - Other duties as assigned

Serve as support on other ad hoc CME projects or tasks, as requested. Attend professional development trainings and conferences in support of professional growth and career development.
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs.

Work Location:

Hybrid – This role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings in Aurora, CO.

Why Join Us:

The Office of Continuing Medical Education is a strategic asset of the University of Colorado School of Medicine. The CME’s mission is to enhance learners' knowledge, competence, performance, or patient outcomes through continuing medical education activities that are linked to practice and focused on health care quality gaps. We expect learners to apply new knowledge and skills to improve performance and patient outcomes in their practice settings. It is an exciting time to join the CME office, to support the ongoing growth and development of the office as a whole, optimize policies, processes and personnel, develop business relationship, expand scope of services and in light of legislative changes, which established CME requirements for physicians licensed in the state of Colorado.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Senior Professional

A bachelor’s degree in education, communication, social science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, liberal arts, finance, accounting, human services, student affairs, or a directly related field from an accredited institution.
A minimum of two (2) years of professional/ business experience working in an administrative role providing the support, planning, and management of projects and/or events.

Principal Professional:

Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
A minimum of three (3) years of professional/ business experience working in an administrative role providing the support, planning, and management of projects and/or events.
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Previous work experience in a University setting or at the Anschutz Medical Campus.
Prior work experience with ACCME accreditation standards and managing ACCME-certified CME activities.
Experience working with evidence-based adult learning principles that improve performance outcomes in physician learners.

Knowledge, Skills and Abilities:

Knowledge of ACCME policies and standards.
Effective communication skills, both written and verbal.
Familiarity with university procedures and systems (Concur, Marketplace, CVent, Sitefinity).
Proficient in Survey Monkey, Zoom, and Microsoft Office.
Ability to align and prioritize competing demands and embrace change.
Able to establish and nurture productive relationships across all organizational levels.
Can independently problem-solve using analytical and critical thinking skills.
Have outstanding customer service and personal accountability skills.
Exceptional organizational skills with meticulous attention to detail.
Strong judgment and decision-making skills.
Ability to plan, organize, implement, and coordinate financial and administrative activities.
Ability to solve problems in a supportive and thoughtful manner, taking into consideration the various personalities and perspectives of constituents.
Advanced proficiency in MS Office and adaptability to new software.

How to Apply:

For full consideration, please submit the following document(s):

A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lucinda Allen, Lucinda.Allen@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 1/30/26. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Senior Professional: $52,961- $67,367
Principal Professional: $60,905- $77,472

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category

: Academic Services

Primary Location

: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20381 - SOM-CME GENERAL OPERATIONS

Schedule

: Full-time

Posting Date

: Jan 16, 2026

Unposting Date

: Ongoing Posting Contact Name: Lucinda Allen Posting Contact Email: Lucinda.Allen@cuanschutz.edu Position Number: 00686911

Requirements

Detail-oriented and mission-driven professional
Ability to plan, manage, and deliver continuing medical education activities
Marketing skills for website development, modification, and strategic positioning
Strong communication and interpersonal skills
Ability to work in a team environment
Strong organizational and time management skills
Ability to prioritize tasks and meet deadlines
Knowledge of continuing medical education standards and regulations

Benefits

401k Matching
Health Insurance
Paid Time Off
Flexible Hours
Employee Discounts
Professional Development
Wellness Programs

Skills

Project Management

Communication

Time Management

Leadership

Teamwork

Problem Solving

Event Planning

Organization

Ready to Apply?

Join University of Colorado today

Salary Range

$52.961k - $77.472k

Posted 8 months ago

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