Accounts Administrator at Virtual Staff 365

Worldwide

Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences. They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system. Job/Role Responsibilities Invoice Processing & Data Entry Monitor company inboxes for incoming supplier invoices. Download, review, and accurately code invoices. Enter invoices into construction/accounting systems. Allocate invoices to correct jobs, cost codes, and project stages. Match invoices to purchase orders where required. Reconciliation & Reporting Reconcile supplier statements against processed invoices. Identify missing invoices or discrepancies. Follow up suppliers via email for outstanding documents. Records & System Maintenance Maintain organised digital records of invoices and statements. Ensure all entries are processed within 24–48 hours. Assist with backlog processing and general accounts data entry. Keep the accounts system clean, accurate, and up to date. Experience in bookkeeping, accounts payable, or high-volume data entry roles. Strong attention to detail and accuracy (critical). Ability to follow structured processes and systems. Experience handling high volumes of invoices. Experience reconciling supplier statements. Familiarity with construction cost coding (preferred but not essential). Proficiency in: Xero or similar accounting software Microsoft Excel / Google Sheets Email management tools (Outlook/Gmail) ​Permanent work-from-home set-up Dayshift (Australian business hours) Full-time job HMO Annual leave 13th-month pay With Government Mandated Benefits