Vendor Management Associate at Advanced Asset Management

Worldwide

<p><strong>Employment Type:</strong> Full-time<br><strong>Location:</strong> Remote<br><strong>Working Hours:</strong> U.S. Central Time (CT)&#xa0;</p> <p><strong>About Us&#xa0;<br></strong><span>Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.</span></p> <p>We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.</p> <p><strong>Role Overview&#xa0;</strong><br>We are seeking a Vendor Management Associate to support vendor relationships, invoice processing, documentation, and day-to-day vendor coordination, with a strong focus on property turns and make-ready activities. The ideal candidate will have an academic background in Accounting, Supply Chain, Project Management, or a related field, along with experience managing invoice lifecycles, vendors, and time-sensitive property maintenance or turnover work.</p> <p><strong>Key Responsibilities&#xa0;</strong></p><ul><li>Manage vendor invoices through the full lifecycle, including receipt, review, approval, and payment coordination.</li><li>Coordinate with vendors and internal teams to resolve invoice discrepancies, documentation gaps, and payment issues.</li><li>Coordinate vendors involved in unit turns, make-ready work, repairs, cleaning, painting, flooring, and other property turnover activities.</li><li>Monitor turn and make-ready work orders, vendor schedules, completion timelines, and outstanding items to support timely unit readiness.</li><li>Maintain accurate vendor records, contracts, invoices, work orders, completion documentation, and supporting records.</li><li>Follow up with vendors and internal teams on delayed work, incomplete scopes, quality concerns, and outstanding turn requirements.</li><li>Support vendor onboarding, compliance documentation, insurance requirements, and ongoing vendor information management.</li><li>Assist with vendor reporting, invoice reconciliation, turn tracking, process documentation, and operational improvements.</li></ul> <p><strong>Required Qualifications&#xa0;</strong></p> <ul><li>Bachelor&apos;s degree in Accounting, Supply Chain Management, Project Management, Finance, Business Administration, or a related field.</li><li>Previous experience with vendor management, invoice lifecycles, accounts payable, procurement, property operations, or related processes.</li><li>Experience coordinating vendors, maintenance work, unit turns, make-ready activities, or property-related services is preferred.</li><li>Strong attention to detail and ability to manage high-volume, time-sensitive transactional and operational work.</li><li>Strong communication and follow-up skills when coordinating with vendors and internal stakeholders.</li><li>Proficiency in Microsoft Excel and standard business systems.</li><li>Strong organizational, prioritization, and problem-solving skills.&#xa0;</li></ul> <p><strong>Benefits</strong></p> <ul><li>Paid time off.</li><li>Opportunities for professional growth and career advancement.</li><li>A collaborative, innovative, and high-performance work environment.&#xa0;</li></ul>