Sr Travel Coordinator at Bunzl Distribution NA

United States

<p>The Senior Travel Coordinator is responsible for managing complex domestic and international travel arrangements for employees across all levels of the organization, including executive leadership and the CEO. This role serves as the organization's travel subject matter expert, ensuring efficient, cost-effective, and seamless travel experiences while maintaining compliance with company travel policies and budget guidelines.</p> <p>In addition to executive and employee travel management, the Senior Travel Coordinator plans and coordinates travel logistics for conferences, trade shows, company meetings, and special events. The ideal candidate is highly organized, detail-oriented, discreet, and capable of managing multiple priorities in a fast-paced environment.</p> <h3>Responsibilities:</h3> <h4>Travel Management</h4> <ul> <li>Coordinate and manage domestic and international travel arrangements for employees at all organizational levels, including executive leadership and the CEO.</li> <li>Book and manage airline, hotel, rental car, rail, ground transportation, and other travel-related reservations.</li> <li>Develop detailed travel itineraries and distribute travel documentation to travelers.</li> <li>Monitor travel changes, cancellations, delays, and disruptions; proactively provide alternative arrangements as needed.</li> <li>Ensure all travel arrangements comply with company policies, budgets, and traveler preferences.</li> <li>Maintain traveler profiles, loyalty program memberships, passport information, and visa requirements when applicable.</li> <li>Research and recommend cost-effective travel options while balancing business needs and traveler comfort.</li> </ul> <h4>Executive Support</h4> <ul> <li>Coordinate highly confidential and complex travel arrangements for the CEO and executive leadership team.</li> <li>Anticipate executive travel needs and address issues before they impact schedules or business objectives.</li> <li>Serve as the primary point of contact for executive travel-related concerns and emergencies.</li> <li>Maintain discretion when handling sensitive travel information and executive schedules.</li> </ul> <h4>Conference and Event Travel Coordination</h4> <ul> <li>Coordinate travel and lodging arrangements for employees attending conferences, trade shows, training programs, and business meetings.</li> <li>Manage room blocks, conference registrations, transportation logistics, and special accommodations.</li> <li>Collaborate with event organizers, hotels, vendors, and internal stakeholders to ensure successful travel coordination.</li> <li>Track conference attendance and maintain accurate records of associated travel expenses.</li> </ul> <h4>Travel Administration and Compliance</h4> <ul> <li>Administer company travel programs and vendor relationships.</li> <li>Reconcile travel-related invoices and assist with expense management processes.</li> <li>Monitor travel expenditures and identify opportunities for cost savings and process improvements.</li> <li>Generate reports on travel costs, usage trends, and vendor performance.</li> <li>Stay informed of travel industry regulations, airline policies, visa requirements, and travel risk considerations.</li> <li>Assist with emergency response procedures for employee travelers when necessary.</li> </ul> <h4>Customer Service and Communication</h4> <ul> <li>Provide exceptional customer service to travelers before, during, and after travel events.</li> <li>Communicate travel policies, procedures, and itinerary updates effectively.</li> <li>Conduct training and provide guidance regarding travel systems and booking processes.</li> <li>Serve as the internal resource for travel-related questions and problem resolution.</li> </ul> <h3><em>Requirements:</em></h3> <ul> <li>High school diploma required</li> <li>Bachelor's degree in Business Administration, Hospitality Management, Travel Management, or a related field preferred.</li> <li>Equivalent combination of education and experience may be considered.</li> <li>Minimum of 5 years of professional travel coordination or corporate travel management experience.</li> <li>Experience coordinating travel for executive leadership and senior-level management required.</li> <li>Experience planning and managing conference, trade show, and group travel arrangements preferred.</li> <li>Experience working with travel management systems and online booking platforms.</li> </ul> <p>The perks of being a Bunzl team member don&rsquo;t stop at being part of a great team or being valued as our #1 asset. We offer a full range of benefits to help our employees take care of themselves and their families today, tomorrow and for the future.</p> <ul> <li>Medical, Dental &amp; Vision Benefits effective the 1st day of the month after 30 days</li> <li>Paid Time Off - Vacation, Sick, Holidays and Personal Time</li> <li>401K with generous company match</li> <li>Additional benefit information can be found on the Bunzl Careers home page under Benefits and Perks.&nbsp;</li> </ul> <p>Bunzl is a global leader in the Cleaning &amp; Hygiene, Food Processing, Grocery, Health Care, Non‑Food Retail, and Safety industries. We have grown both organically and through acquisitions to exceed $10 billion in sales. Headquartered in St. Louis, Missouri, Bunzl North America operates more than 100 warehouses and serves all 50 states, Puerto Rico, Canada, and parts of the Caribbean and Mexico. With more than 10,000 team members and over 400,000 supplies, Bunzl is recognized as a leading supplier across North America&mdash;and proudly certified as a Great Place to Work&reg;. At Bunzl, you&rsquo;ll find <strong>Unlimited Potential&hellip; your career, our future.</strong></p> <p><em>Bunzl Distribution has a tradition of commitment to equal employment opportunity. It is the established policy to attract and retain the best qualified people without regard to race, color, religion, national origin, sex/gender (including pregnancy), sexual orientation, age, disability or veteran status as provided by law.</em></p> <p>&nbsp;</p>