Payroll Manager at Mosaic

United States

<p><span>Are you a hands-on payroll expert who leads with heart, technical excellence, and a growth mindset?</span></p> <p><span><span>At </span><strong><span>Mosaic</span></strong><span>, we are looking for a </span><strong><span>Payroll Manager</span></strong><span> who brings the perfect balance of </span><strong><span>strong people leadership</span></strong><span> and </span><strong><span>deep, technical payroll expertise</span></strong><span>. This is a </span><strong><span>100% remote position</span></strong><span>, but it isn't a role where you just delegate from afar—you’ll be actively engaged in our day-to-day payroll operations while coaching, empowering, and developing a high-performing team. </span></span></p> <p><span>If you are a relational leader who thrives on solving complex tax and compliance challenges, driving continuous process improvement, and guiding teams through system and regulatory changes, we’d love to connect with you!</span></p> <h3><span><strong><span>What You’ll Do</span></strong></span></h3> <ul> <li><span><strong><span>Lead &amp; Develop:</span></strong><span> Serve as a relational, service-oriented leader. Hire, coach, and build accountability within your team while cultivating a supportive, highly engaged work environment.</span></span></li> <li><span><strong><span>Drive Full-Cycle Payroll:</span></strong><span> Direct and execute full life cycle multi-state payroll processing, off-cycle pay runs, garnishments, and audits to ensure timely and accurate execution.</span></span></li> <li><span><strong><span>Own Tax &amp; Compliance:</span></strong><span> Act as the subject matter expert on complex payroll tax and regulatory requirements. Directly prepare and manage in-house payroll tax filings, reconciliations, year-end processing, and tax notice resolutions.</span></span></li> <li><span><strong><span>Innovate &amp; Improve:</span></strong><span> Approach challenges with a growth mindset. Analyze systems and workflows to improve processes, prevent recurring issues, and lead functional testing/system upgrades (PeopleSoft).</span></span></li> <li><span><strong><span>Collaborate Cross-Functionally:</span></strong><span> Partner closely with Accounting, Finance, HR, and Operations to resolve discrepancies, ensure wage/hour compliance, and align payroll processes with organizational needs.</span></span></li> </ul><div>Qualifications</div><h3><span><strong><span>What We’re Looking For</span></strong></span></h3> <ul> <li><span><strong><span>Technical Credibility:</span></strong><span> Deep, hands-on experience with in-house payroll processing and multi-state payroll tax management (including direct tax filings, notices, and reconciliations).</span></span></li> <li><span><strong><span>Relational Leadership:</span></strong><span> Proven track record of coaching team members through performance challenges, building accountability, and leading with empathy through change.</span></span></li> <li><span><strong><span>Strategic Problem-Solving:</span></strong><span> A proactive mindset focused on root-cause problem solving and continuous process enhancement rather than quick fixes.</span></span></li> <li><span><strong><span>Education &amp; Experience:</span></strong></span></li> <ul> <li><span>Associate’s Degree in HR, Accounting, Business Administration, or equivalent work experience.</span></li> <li><span><span>Minimum of </span><strong><span>3 years</span></strong><span> of experience in a payroll supervisory/management role.</span></span></li> <li><span>Experience with multi-state payroll, complex wage/hour laws, and enterprise systems.</span></li> </ul> </ul> <h3><span><strong><span>Why Join Mosaic?</span></strong></span></h3> <p><span><span>At Mosaic, we relentlessly pursue opportunities that empower people. As One Mosaic, our staff works together to provide meaningful support while upholding our core values of </span><strong><span>belonging, connection, faithfulness, and grit</span></strong><span>. Here, your leadership directly impacts our mission and the people we serve every day.</span></span></p>