Administrative Assistant at STONEBRIAR HOMES LLC
United States
<p>Description</p><p> </p><p><strong>Job Title: </strong>Administrative Assistant <strong>Company: </strong>Stonebriar Homes, LLC dba Better Life Homes </p><p><strong>Department: </strong>Operations <strong>Reports to: </strong>President</p><p><strong>Job Type:</strong> Regular Part-Time <strong>Work Hours: </strong>M-F Varies; approximately 10-15 hours per week </p><p><strong>Effective Date: </strong>August 2026 <strong>Exemption Status: </strong>Nonexempt</p><p><strong>Salary Range:</strong> $25.00/hour <strong>Location: </strong>Remote, South Houston, TX</p><p><br/></p><align-center><em><strong>*Qualified Candidate Identified </strong></em></align-center><p><br/></p><p><strong>Benefits: </strong></p><p>• 401K Investment with 6% company match </p><p><br/></p><p><strong>Role Summary: </strong>The Administrative Assistant will help manage a variety of administrative, operational, customer service, marketing, and homebuilding support tasks. </p><p><br/></p><p><strong>Supervisory Responsibilities: </strong>None</p><p><br/></p><p><strong>Essential Functions/Key Responsibilities</strong></p><p><br/></p><p><strong>Utility Account Management</strong></p><p>The Administrative Assistant will help manage utility accounts for homes under construction and company operations. Responsibilities include:</p><ul><li>Setting up new utility accounts</li><li>Managing utility bills and payment deadlines</li><li>Paying utility bills in a timely and accurate manner</li><li>Entering utility payment details into BuilderTrend software</li><li>Managing utility service cut-offs and new service requests</li><li>Following up with utility providers as needed</li></ul><p><strong>Credit Card Invoice and Payment Management</strong></p><p>This role will assist with invoices and expenses paid by company credit card. Responsibilities include:</p><ul><li>Entering credit card payment details into BuilderTrend with proper receipts, invoices, and supporting backup</li><li>Reconciling company credit card transactions in BuilderTrend each month to the credit card statement</li><li>Following up on missing receipts or incomplete backup</li><li>Helping ensure all credit card expenses are properly documented and coded</li></ul><p><strong>Permitting Support</strong></p><p>The Administrative Assistant will help support the permitting process for new homes and related construction activities. Responsibilities include:</p><ul><li>Tracking permit application status</li><li>Following up with cities, municipalities, and agencies as needed</li><li>Paying permit fees when due</li><li>Entering permit-related data into BuilderTrend</li><li>Creating and completing forms and applications required for permit submission</li><li>Placing and tracking engineering orders</li><li>Requesting address assignments as needed</li><li>Maintaining accurate records of permit status, approvals, fees, and related documentation</li></ul><p><strong>Social Media Management</strong></p><p>The Administrative Assistant will help manage and grow the Better Life Homes – Houston social media presence, with a focus on Facebook. Responsibilities include:</p><ul><li>Managing the Better Life Homes Facebook page</li><li>Creating original posts and content using available photos, company information, home details, and buyer-focused messaging</li><li>Posting consistently to increase visibility, engagement, and leads</li><li>Responding professionally to comments, messages, and inquiries</li><li>Creating content that speaks to the company’s target buyer profile</li><li>Helping promote available homes, coming soon homes, company updates, buyer education, and community-related content</li><li>Tracking engagement and suggesting ways to improve results</li></ul><p><strong>Website Maintenance</strong></p><p>The Administrative Assistant will help keep the Better Life Homes website current through the company’s website portal. Responsibilities include:</p><ul><li>Updating sales prices, home statuses, photos, new home listings, and related home information as changes occur</li><li>Reviewing the website regularly to help ensure information is accurate and current</li><li>Coordinating with the President when website information needs to be updated or corrected</li></ul><p><strong>Customer Survey Coordination</strong></p><p>The Administrative Assistant will help manage customer survey coordination and tracking. Responsibilities include:</p><ul><li>Providing customer contact information to corporate for each home closing</li><li>Tracking the customer survey schedule and following up with homeowners prior to surveys</li></ul><p><strong>Additional Administrative Support</strong></p><p>As the company grows, this position may also assist with other administrative needs, including document organization, vendor follow-up, data entry, reporting, scheduling support, process improvement, and general office coordination.</p><p>Requirements</p><p> <strong>Minimum and Preferred Credentials/Knowledge/Skills/Abilities: </strong></p><p>The ideal candidate will have:</p><ul><li>Strong organizational skills and attention to detail</li><li>Ability to work independently in a remote environment</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple tasks, deadlines, and follow-ups</li><li>Strong computer skills and comfort learning new software</li><li>Experience with Microsoft Office, PDFs, digital forms, and basic design/content tools</li><li>Ability to create professional documents, posts, and simple marketing content</li><li>A high level of accuracy when entering payments, invoices, permit information, and customer data</li><li>Professional judgment when communicating with vendors, cities, homeowners, and prospects</li><li>A proactive attitude and willingness to take ownership of assigned responsibilities</li></ul>
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