Accounts Payable at Virtual Staff 365

Worldwide

<p>Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.</p><p>They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.</p><p></p>Job ResponsibilitiesInvoice Processing &amp; Expense Management<ul><li>Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures</li><li>Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation</li><li>Process staff expenses, payment reimbursements, and employee expense claims in a timely manner</li><li>Process shipping invoices and upload payment journals</li><li>Manage stock invoices including 3-way matching and variance investigation for price and quantity when required</li></ul>Vendor Management &amp; Reconciliations<ul><li>Prepare and execute regular payment runs</li><li>Perform complete vendor statement reconciliations and resolve balance discrepancies</li><li>Set up new vendor profiles in SAP and verify local vendor details using EFTSure</li><li>Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices</li><li>Investigate and resolve missing approvals, coding issues, and other invoice exceptions</li></ul>Compliance &amp; Administration<ul><li>Review invoices to ensure strict adherence to Delegation of Authority requirements</li><li>Manage the accounts payable inbox efficiently</li><li>Provide support to team members and complete general administrative tasks including filing and document uploads</li></ul> <ul><li>Minimum 5 years of experience in an Accounts Payable role</li><li>Strong hands-on proficiency with SAP accounts payable software</li><li>Competent working knowledge of Microsoft Excel and Microsoft Outlook</li><li>Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims</li><li>Proven ability to follow internal approval controls and Delegation of Authority requirements</li><li>Exceptional attention to detail and high numerical accuracy</li><li>Excellent time management skills with the ability to manage competing priorities</li></ul>Nice-to-Have Skills<ul><li>Experience working within the retail sector or a high-volume commercial environment</li><li>Experience using EFTSure for vendor onboarding and verification</li><li>Familiarity with 3-way matching for stock invoices and variance resolution</li><li>Experience processing shipping invoices and uploading payment journals</li></ul> <ul><li>​Permanent work-from-home set-up</li><li>Dayshift (Australian business hours)</li><li>Full-time job</li><li>HMO</li><li>Paid leave</li><li>Christmas Bonus equivalent to 1 month's wage (pro-rata)</li></ul>