Data Coordinator at The Humane League

United States

$34.137k - $41.723k

WHO WE ARE The Humane League (THL) is a global nonprofit working to end the abuse of animals raised for food. Recognized as a Top Charity by Animal Charity Evaluators for multiple years running, we are regarded as one of the most effective animal protection organizations in the world. We are a high-impact, mission-driven team that uses our time, talent, and resources strategically to dismantle factory farming and create lasting change for farmed animals worldwide. We set bold goals, embrace continuous improvement, and hold ourselves accountable to the animals who depend on us. As a fully remote organization with 100+ staff across the globe, we collaborate across borders and with partner organizations to build a powerful, united movement for animals. YOUR OPPORTUNITY As the Data Coordinator, you will play a key role in supporting our Development team and advancing our mission to end the abuse of animals raised for food. You will ensure the timely processing of gifts, accurate data updates, and the overall integrity of our donor data. Your work will be essential to ensure that our data is reliable, well maintained, and able to support strong donor relationships and drive meaningful impact. You will be responsible for processing and importing third-party gifts, maintaining high standards of data quality through ongoing database hygiene and oversight, and supporting consistent data practices across systems. You will contribute to managing and updating process documentation, and providing operational support to the team. Your work provides the foundation for effective donor stewardship, accurate reporting, and data informed decision making across the team. You are a great candidate for this role if you are a detail oriented and process driven thinker, with strong attention for technical accuracy, organization, and data management. You focus on producing reliable work, improving workflows, and creating clear documentation that supports consistency and long-term operational success. This is a part-time, remote position reporting to the Development Operations Manager. This position has optional domestic and/or international travel, equivalent to 1 or more trips per year. This position is based in the United States. The successful candidate must be authorized to work in the United States. We will be recording a webinar hosted by Kaitlynn McGuire, Senior Development Operations Manager, and Cara Schwalbach, Associate Director of Donor Care. You can submit any questions you would like answered regarding the role or The Humane League via this form. Please submit any questions by May 8th. The webinar recording will be available to watch on the job posting by May 11th. ESSENTIAL FUNCTIONS Gift Processing (60%) Serve as the primary owner of third-party gift imports, ensuring all contributions are accurately recorded in EveryAction (THL’s donor database) in a timely manner. Manage gift imports and data hygiene files specific to our caging company. Process and record additional third-party gift types like EFTs and stock gifts, with support from the Development Coordinator, Data Hygiene (30%) Perform weekly duplicate record review and merging, following established guidelines to maintain a clean and reliable database. Manage monthly cleanup of primary contact designations and business/individual record structures to ensure proper classification and maintain data integrity. Conduct routine data updates, including record corrections, suppressions, and standardization efforts in alignment with data governance and compliance requirements.. Maintain complete, accurate, and up-to-date donor records, including contact information, recognition preferences, and communication preferences. Identify and flag systemic data issues and recommend improvements to processes, data structures, and workflows to strengthen overall data quality. Administrative Support (10%) Maintain and update standard operating procedures to reflect current workflows and ensure clarity and consistency across the Development Operations team.. Help ensure documentation and data practices are organized, accessible, and aligned with team standards. Assist in preparing, cleaning, and formatting data for reporting, list generation, and internal requests. Support the Development Operations team with any data related tasks and process improvements as needed. In addition to the above essential job duties, other duties may be assigned as business needs arise. These may include non-essential, marginal job duties. REQUIRED SKILLS Technology: Comfortable using software tools for data tracking, reporting, and collaborative project management. Experience with Google Sheets and/or Excel, with the ability to create and manage highly detailed spreadsheets and datasets using basic formulas. Ability to learn new systems and tools quickly and independently. Development Data Experience: Direct experience supporting fundraising or development operations through the management of donor data in a CRM system. Proven ability to process gifts, maintain data accuracy, and execute routine data hygiene tasks in a high accuracy, process driven environment. Nonprofit experience is preferred. Donor Gift Processing and Financial Acumen: Experience supporting fundraising or development operations, including working with donor data and gift processing in a CRM system or similar. Demonstrated understanding of soft crediting, attribution, and donor recognition, with the ability to apply these accurately in practice. Comfortable supporting routine financial and gift related processes, and supporting budget preparation and monitoring by gathering data and preparing basic reports. Organization: Highly detail oriented and takes initiative to identify and resolve inconsistencies and inaccuracies. Demonstrated ability to balance multiple simultaneous and complex projects, tasks, and deadlines with strong planning and organization skills. Ability to quickly learn and effectively navigate internal systems and processes. Verbal and Written Communication: Able to engage with staff, donors, and external partners in a thoughtful and approachable manner. Communicates information clearly and effectively in both verbal and written formats. Collaboration and Interpersonal Skills: Actively participates in team projects, activities, and discussions, demonstrating a willingness to learn from and support colleagues. Able to collaborate effectively with internal and external stakeholders and contribute to a supportive and positive work environment. Initiative, Proactivity, and Adaptability: Demonstrates a proactive approach to work, with the ability to adapt to changing priorities and take on new tasks as needed. Open to learning and applying new tools, processes, and workflows. Problem Solving and Decision Making: Able to identify issues, follow established processes to resolve them, and consult other staff members to escalate when appropriate. Assists in the documentation and execution of data crisis protocols as directed. Exercises sound judgment in decision making, safeguards confidential information, and handles sensitive information with a high level of discretion, professionalism, and integrity. Strategic Thinking: Ability to understand how organizational goals, policies, and procedures align with broader strategic objectives through day-to-day responsibilities of this role. Provide foundational support for strategy development processes and contribute to the initial stages of strategy implementation, with attention to potential friction points or changes. Global Perspective: Approaches fundraising with an understanding of the global nature of the organization’s programs, ensuring data and processes support an international donor base. ***Internal Listing: If your application is moved forward to an interview, you must inform your immediate manager prior to meeting with the hiring manager. You should speak with your manager directly and ask if your manager will recommend you for the open position. If a compelling reason inhibits you from speaking with your manager, you should explore your next step with the People Department. The application deadline for this role is is May 19th, 2026 at 11:59 pm ET. If you are experiencing technical issues, please contact careers@thehumaneleague.org. Please submit applications and all supporting documents in English. All application questions and materials need to be submitted here through the application submission form; we do not accept applications through our careers email. Hiring Timeline Once your application has been reviewed, you will be notified via email with further details on the status of your application. If a candidate is moved forward, the interview process will be as follows: Work Simulation Exercise (completed remotely) First Interview (via video call) Second Interview (via video call) Each stage is expected to last a week or two on average. For full details of our full-time position recruitment process, please review this document (this will vary for temporary roles; please see the above bullet points for this role's specific stages). Compensation and Benefits - Salary range: $34,137–$41,723 for candidates in the USA At The Humane League, we are committed to fair, consistent, and transparent compensation. We use a structured job architecture and step system to determine salary based on a role’s scope and an individual’s total years of relevant experience. To ensure equity, we follow a no-negotiation policy for salaries. Candidates whose experience places them at step 5 or higher within their job level are awarded a “Senior” title designation. Part-time employees enjoy paid sick leave, a 401(k) retirement plan with matching, working from home, up to 16 weeks of paid parental leave for eligible employees, wellness benefits, paid holidays, flexible vacation time, professional development, and the supportive environment at The Humane League! Equal Employment Opportunity THL is an equal opportunity employer. THL does not discriminate on the basis of any legally protected classifications, including but not limited to race, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, gender, sexual orientation, citizenship status, or any other status or classification protected by applicable federal, state, or local law. THL is committed to the importance of non-discriminatory practices within the nonprofit sector, as well as all workplace environments, and strongly encourages all interested candidates to apply. Reasonable Accommodations The Humane League is committed to fully supporting all qualified individuals. As part of this commitment, THL provides reasonable accommodations for persons with disabilities in accordance with applicable federal, state, and local laws throughout the hiring process and employment if hired. If a reasonable accommodation is needed, please contact the People team at accommodations@thehumaneleague.org to initiate the interactive process. THL complies with the Americans with Disabilities Act, the Pregnant Workers Fairness Act, Title VII of the Civil Rights Act, and all other applicable state and local laws. AI Policy Original work and thought are essential in the hiring process and allow us to evaluate you based on your own skills and competency. Therefore, the use of artificial intelligence (ChatGPT, Gemini, Claude, Rytr, Google Assistant, etc) to generate responses is strictly prohibited. By submitting this application you agree to comply with our AI Policy. Violations of this policy in any part of the recruitment process will result in being dismissed from consideration. If you need a reasonable accommodation to this policy, please see above for more information. Communications From Greenhouse During Hiring Process We have occasionally had issues with emails from Greenhouse being captured by spam filters and going to the spam folder. Because we utilize Greenhouse for all notifications regarding your application, please double check your spam folder in case important communications have been routed there.